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Administrative Coordinator
2 months ago
Bruker is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to ensure efficient office operations. The successful candidate will be responsible for maintaining physical and digital filing systems, answering phone calls, directing callers to appropriate personnel, scheduling appointments, signing for incoming packages, and assisting clients and other visitors.
Key Responsibilities- Administrative Support: Provide administrative support to ensure efficient office operations.
- Filing and Record-Keeping: Maintain physical and digital filing systems, ensuring accurate and up-to-date records.
- Communication: Answer phone calls, direct callers to appropriate personnel, schedule appointments, and sign for incoming packages.
- Client and Visitor Support: Assist clients and other visitors, providing a positive and professional experience.
- Document Preparation: Draft and edit letters, reports, and other documents, using word processing and presentation software.
- Database Management: Input and update information in databases and spreadsheets, ensuring accuracy and attention to detail.
- Meeting Coordination: Prepare meeting agendas, take meeting minutes, and coordinate logistics for meetings, including room setup and catering.
- Equipment Maintenance: Operate and maintain office equipment, including printers, copiers, and fax machines, ensuring they are in good working order.
- Research and Reporting: Research as requested, compile and summarize information for reports or presentations, and ensure compliance with privacy policies and regulations.
- Team Collaboration: Work closely with other administrative staff, supporting colleagues as needed, and presenting a positive and professional image for the organization.
- Education: Associate's Degree in a related field.
- Experience: Prior administrative experience.
- Skills: Excellent computer skills, especially typing, attention to detail, and a desire to be proactive and create a positive experience for others.
Bruker offers a competitive salary range of $37,000 to $57,000, depending on education, training, experience, and other job-related factors. Full-time employees may also be eligible for a performance-related incentive, as well as a full range of benefits, including 401(k) with company match, an employee stock purchase plan, medical and dental plans, life insurance, short-term and long-term disability insurance, employee assistance program, and paid time off, including vacation, sick time, and holidays.
