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Administrative Operations Coordinator

2 months ago

Seattle, Washington, United States Lazarus Naturals Full time
Job Overview

Administrative Operations Coordinator (IT and HR)

Position Summary:

The Administrative Operations Coordinator (IT and HR) will oversee a variety of administrative, technology, and human resources activities within the organization. This position requires a versatile individual capable of effectively managing office functions, supporting the technological needs of the team, and providing vital HR assistance.

Core Responsibilities

Office Administration:

  • Ensure a well-structured and productive office atmosphere
  • Oversee office supplies, equipment, and inventory management
  • Coordinate maintenance and improvements for office facilities
  • Assist in planning and organizing company meetings and events
  • Uphold IT policies and procedures to strengthen data security

Information Technology Support:

  • Manage IT resources, including computers and peripherals
  • Collaborate with the IT team for troubleshooting and guidance
  • Enforce IT policies and procedures to enhance data security and equipment maintenance

Human Resources Assistance:

  • Support the recruitment and onboarding processes, including interview scheduling
  • Collaborate with the HR team on policies and procedures
  • Assist HR in organizing training sessions and ensuring compliance with labor regulations
  • Engage in employee initiatives to promote a positive workplace culture

General Administrative Duties:

  • Manage calendars, meetings, and appointments for executive staff
  • Prepare and handle internal and external communications
  • Assist with travel arrangements and expense reporting
  • Handle confidential and sensitive information with care

Kitchen Maintenance:

  • Perform light cleaning duties in the kitchen, including loading/unloading the dishwasher and wiping down surfaces
  • Ensure kitchens are fully stocked, organized, and clean, disposing of expired or unsafe food items

Apartment Management:

  • Oversee access, usage, and cleanliness of the company apartment, communicating availability and ensuring proper use
  • Inspect the apartment for cleanliness and supplies after each guest's stay
  • Wash laundry for the apartment using on-site facilities
  • Prepare the apartment for new arrivals by making beds and ensuring all laundry is managed

Ability to juggle multiple projects and tasks simultaneously.

Handle confidential information responsibly.

Run business-related errands as needed.

Other responsibilities as assigned.

Qualifications

  • Bachelor's degree or equivalent combination of education, training, and relevant experience
  • 5+ years of experience in an office, administrative, or clerical role
  • Proficient in Google applications and Microsoft Office Suite
  • Strong written, verbal communication, and mathematical skills
  • Team-oriented individual willing to contribute beyond basic requirements
  • Detail-oriented with a focus on accuracy
  • Valid Driver's License, with access to a vehicle and current insurance

Benefits

Comprehensive benefits package including:

  • Medical, vision, and dental insurance
  • Employee discount program and product samples
  • Fully stocked kitchen
  • Company-sponsored events
  • 25 days of paid time off
  • 3 paid holidays each year

Salary Range: $65K - $75K