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Administrative Operations Coordinator

2 months ago

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Lockhart|Suver LLC is seeking a proactive and detail-oriented Administrative Operations Coordinator to play a crucial role in our organization. This position will collaborate closely with both management and staff, ensuring smooth administrative functions. The Administrative Operations Coordinator will also work alongside the administrative team to guarantee the precision, preparation, and submission of our billing processes.

Founded in 2004, Lockhart|Suver LLC has established itself as a premier custom home builder in the Pacific Northwest. Our company culture prioritizes communication and teamwork with both the project team and our clients. We pride ourselves on being a dynamic and resourceful organization with an exceptional team capable of realizing any vision our clients and their architects have.

Key Responsibilities:

  • Administer employee benefits and manage personnel files
  • Maintain project and billing documentation in our online database
  • Coordinate with the IT department to troubleshoot and resolve technical issues
  • Collaborate with the staff accountant and administrative assistant
  • Oversee and monitor company resources
  • Manage the main office phone line, greet visitors, maintain the meeting room, and arrange catering for meetings
  • Organize company events

The ideal candidate will:

  • Exhibit professional and effective communication with clients, project managers, and subcontractors
  • Demonstrate a commitment to service excellence and handle complex and confidential matters with discretion
  • Thrive in a close-knit team environment where company leaders are actively engaged
  • Possess strong organizational skills to prioritize and manage multiple projects with competing deadlines
  • Have proficient computer skills (including MS365, Google Suite, and data entry)
  • Show intellectual curiosity and a desire to enhance the company's systems to improve the quality and reliability of our work while increasing the efficiency of our administrative processes

Minimum Education and Experience:

  • Bachelor's Degree
  • A minimum of 2 years of relevant experience

Preferred Qualifications:

  • Experience in the construction sector is advantageous
  • Familiarity with additional software such as Smartsheet and Adobe Photoshop

Benefits Include:

  • Generous 401(k) contributions
  • Comprehensive Medical, Dental, Vision, and Life Insurance
  • Paid Time Off
  • Performance Bonuses
  • Health Savings Account