Senior Executive Assistant
2 weeks ago
About Harmonium Inc.
Harmonium Inc. is a nonprofit organization dedicated to serving the community by providing essential services to children, youth, and families across San Diego County. Our mission is to foster well-being through innovative and tailored programs.
Role Summary
The Senior Executive Assistant plays a crucial role in supporting the Chief Executive Officer (CEO) by managing a variety of administrative and operational tasks. This position demands exceptional communication skills and the ability to navigate interactions at various governmental levels.
Key Responsibilities
- Perform a wide range of administrative duties that enhance the CEO's effectiveness in leading the organization, including oversight of strategic initiatives and projects.
- Coordinate and manage the CEO's internal and external meeting schedules.
- Assist in the preparation of agendas, presentations, and meeting materials, ensuring timely follow-up on action items.
- Provide project management assistance to the Board, including organizing Board meetings, managing schedules, and documenting minutes.
- Facilitate logistics for Executive Team meetings, Administrative meetings, and agency-wide events.
- Support the CEO in developing content for various communication channels, including the organization’s website, newsletters, and social media platforms.
- Contribute to grant writing efforts by conducting research and analyzing relevant data.
- Maintain the CEO's calendar with meticulous attention to detail and deliver excellent customer service.
Qualifications
- A minimum of 3 years of experience in executive-level administrative support.
- A Bachelor's degree in a relevant field is preferred.
- Experience in the nonprofit sector is essential; a combination of education and experience will be considered.
- Proven ability to manage a high volume of tasks and projects independently.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience in data collection and analysis.
- Ability to work flexible hours as needed.
- Typing speed of at least 55 words per minute with accuracy.
- Strong commitment to diversity, equity, and inclusion in all aspects of work.
- Professional demeanor when interacting with diverse groups, including Board members and community leaders.
Compensation and Benefits
- Starting hourly rate: $26.78.
- Comprehensive benefits package including medical, dental, vision, and retirement plans, along with paid time off.
Harmonium Inc. is committed to fostering a diverse and inclusive workplace, ensuring that all employees can thrive personally and professionally.
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