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Senior Executive Assistant
2 months ago
About Harmonium Inc.
Founded in 1975, Harmonium Inc. is a nonprofit organization dedicated to addressing the needs of the community by providing essential services to children, youth, and families. We pride ourselves on our innovative approach and commitment to fostering well-being through collaboration and strength-based interventions.
Role Summary
The Executive Administrative Assistant will support the Chief Executive Officer (CEO) by managing a variety of administrative and office functions. This role requires effective communication and interaction with stakeholders at various levels, including local, state, and federal entities. The position demands a high level of proficiency in project management, administrative duties, Board support, and the creation of communication materials.
Key Responsibilities
- Perform a wide range of administrative tasks to enhance the CEO's effectiveness in leading the organization, including oversight of strategic initiatives and projects.
- Organize and coordinate internal and external meeting schedules for the CEO.
- Assist in preparing agendas, presentations, and meeting materials, ensuring timely follow-up on action items.
- Provide project management assistance to the Board, including preparing for meetings, managing schedules, and documenting minutes.
- Facilitate logistics for Executive Team meetings, Administrative meetings, and Agency events.
- Support the CEO in maintaining current content for the organization's website, newsletters, and other marketing platforms.
- Contribute to grant writing efforts through independent research and data analysis.
- Manage the CEO's calendar with meticulous attention to detail and exceptional customer service.
Qualifications
- A minimum of 3 years of experience in executive-level administrative support.
- A Bachelor's degree in a relevant field is preferred.
- Experience in the nonprofit sector is essential; a combination of education and experience will be considered.
- Ability to manage a high volume of tasks and projects independently.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience in data collection and analysis.
- Willingness to work evening hours as needed.
- Typing speed of at least 55 words per minute with accuracy.
- Strong commitment to diversity, equity, and inclusion in all work aspects.
- Professional demeanor when interacting with diverse groups, including Board members and community leaders.
Compensation and Benefits
- Starting hourly rate: $26.78.
- Comprehensive benefits package including medical, dental, vision, and retirement plans, along with vacation and sick leave.
Harmonium Inc. is dedicated to fostering a diverse and inclusive workplace, ensuring that all employees feel valued and respected.
