Senior Executive Assistant to the President

2 weeks ago

San Francisco, California, United States Golden Gate University Full time
Job Overview Location: San Francisco, CA Employment Type: Full Time Education Requirement: Bachelor's Degree Compensation: $85,000 - $110,000 per year Position Summary

Role: Senior Executive Assistant to the President

Department: Office of the President

Classification: Exempt

Reports To: President

Work Arrangement: Hybrid schedule available

The Senior Executive Assistant to the President plays a pivotal role in supporting the President while fostering a culture of professionalism and positivity. This position is integral in assisting senior leadership with essential functions for the executive team. The role serves as the primary point of contact for all scheduling and high-level administrative support for the President, and occasionally the CFO, ensuring that time management and travel arrangements are prioritized and effectively coordinated.

This position also provides comprehensive support for the Board of Trustees, including preparation and management of board meetings, recording minutes, and facilitating communication with board committees. Additionally, the Executive Assistant will assist with university advancement functions as directed by the President.

Key Responsibilities

  • Oversee daily operations for the President, including managing communications and greeting visitors.
  • Support the President in managing the Board of Trustees, including meeting preparations and documentation.
  • Coordinate appointments and meetings for the President and CFO, ensuring optimal time management.
  • Handle all travel arrangements, including logistics for ground and air travel.
  • Prepare weekly briefing reports outlining action items.
  • Assist in planning and executing events, collaborating with various departments.
  • Communicate on behalf of the President and CFO with internal and external stakeholders.
  • Draft correspondence and manage expense reporting.
  • Attend meetings as needed, taking notes and following up on action items.
  • Support fundraising and advancement activities as directed by the President.
  • Maintain organized and confidential files and records.
  • Utilize discretion in managing sensitive information and requests.
Qualifications

Required Skills and Experience

  • Bachelor's degree or equivalent experience.
  • At least three years of experience in a similar role.
  • Exceptional time management and customer service skills.
  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, and OneNote.
  • Strong research and analytical skills.
  • Ability to work collaboratively with diverse groups.
  • Attention to detail and sensitivity to confidential matters.
  • Excellent written and verbal communication skills.

Golden Gate University is committed to diversity and inclusion, welcoming applications from individuals of all backgrounds.

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