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Senior Executive Assistant

2 months ago

San Diego, California, United States KTeam Full time

Position Overview: KTeam is seeking a dedicated and proactive Senior Executive Assistant to support a high-level executive in managing a diverse portfolio of business interests. This role is ideal for an individual who excels in dynamic environments and is eager to contribute to both professional and personal endeavors.

Key Responsibilities:

  • Oversee business and personal project management, utilizing tools such as Asana to track progress, budgets, and communications.
  • Conduct regular updates with business leadership to ensure project timelines and objectives are met.
  • Manage complex calendars, scheduling meetings, events, and personal appointments while accommodating travel and other commitments.
  • Handle email correspondence efficiently, ensuring timely responses and organization.
  • Coordinate vendor communications for various projects, including liaising with contractors and designers.
  • Assist with administrative tasks in collaboration with internal teams, including HR, Legal, and Accounting.
  • Plan and execute events, ensuring all details are meticulously managed.
  • Facilitate travel arrangements for the executive, including itineraries for both domestic and international trips.
  • Oversee household management tasks, including maintenance and deliveries.
  • Perform personal errands and miscellaneous tasks as required.

Qualifications:

  • A Bachelor's degree and prior experience in an executive or personal assistant role.
  • Availability to work onsite several days a week.
  • Willingness to travel occasionally for business-related functions.
  • Strong project management skills, with a preference for experience in Asana.
  • Expertise in travel booking, including international arrangements.
  • Exceptional attention to detail and organizational skills.
  • Proficiency in G Suite applications, including Calendar, Gmail, Docs, and Sheets.
  • A proven ability to manage multiple priorities and tasks simultaneously.
  • Outstanding written and verbal communication skills.
  • A flexible mindset, capable of adapting to changing circumstances and problem-solving effectively.
  • Ability to work independently while seeking guidance when necessary.