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Leadership Support Administrator

2 months ago

Princeton, New Jersey, United States Precision Life Sciences Full time

Position: Senior Executive Coordinator

We are looking for a skilled Senior Executive Coordinator to join our team at Precision Life Sciences. This role is pivotal in providing comprehensive support to our Senior Leadership Team in a hybrid work environment. If you thrive on facilitating organizational success and seek mentorship from seasoned leaders in the pharmaceutical sector, this position is tailored for you.

Key Responsibilities:

  • Manage high-volume calendars and daily agendas efficiently.
  • Design, format, and edit various documents and presentations, utilizing Microsoft Word, PowerPoint, and Excel.
  • Establish and nurture relationships with key stakeholders, including site leadership and functional leads.
  • Oversee executive travel arrangements, including modifications to itineraries.
  • Act as a supportive resource for business partners and executives visiting our facilities.
  • Handle expense management with proficiency in the relevant systems.
  • Address conflicts or urgent issues promptly, ensuring clear communication with all parties involved.
  • Participate as a member of the Employee Engagement team.
  • Coordinate catering for events as required.
  • Manage sensitive and confidential information with discretion.
  • Create, modify, and proofread correspondence, reports, and presentations.

Qualifications and Skills:

  • Bachelor's degree is preferred.
  • A minimum of 2-4 years of experience in an administrative capacity.
  • Exceptional communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Excel, Word, Teams).
  • Able to thrive in a fast-paced work environment.
  • Strong attention to detail and organizational skills.
  • Ability to maintain confidentiality at all times.
  • Willingness to assist with various projects as assigned.
  • Proactive mindset with the ability to multitask effectively.

Eligibility:

Must be a U.S. citizen or lawful permanent resident of the U.S. or otherwise authorized to work in the U.S. without requiring sponsorship now or in the future.