Administrative Support Specialist
1 week ago
The Administrative Support Specialist is essential in delivering clerical and operational assistance to facilitate the efficient functioning of a designated department.
Key Responsibilities:- Handle incoming calls, greet visitors, arrange appointments, prepare documents, generate reports, manage filing, scanning, and faxing tasks.
- Welcome and assist guests, coordinate deliveries, serve as a Scribe during meetings, and support administrative duties including processing purchase orders, invoices, and tracking expenses.
- Collaborate with departmental administrative personnel to organize meetings, catering, and events, as well as compile reports and presentations.
- Manage and distribute mail, provide clerical assistance to department staff, and aid in timecard adjustments and troubleshooting office equipment.
- Perform any additional tasks as assigned by the department.
- High School Diploma or equivalent
- At least 1 year of relevant experience in office support or administrative roles
- Strong written and verbal communication skills, with proficiency in English
- Excellent organizational skills and meticulous attention to detail
- Proficient in Microsoft Office Suite
- Ability to maintain confidentiality
This position requires interaction with various departments, internal staff, external vendors, and medical personnel.
Physical Demands:Involves extended periods of desk work, phone communication, computer use, essential hearing and near vision acuity, capability to lift up to 20 pounds, and occasional bending.
Work Environment:Positioned in a well-lit office environment, subject to varying indoor temperatures.
Equal Opportunity Employer:UMC Health System is dedicated to fostering a fair and inclusive workplace, free from discrimination based on various factors.
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