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Administrative Support Specialist

2 months ago

Albuquerque, New Mexico, United States UMC Health System Full time
Overview:

The Department Operations Assistant is essential in delivering administrative and clerical support to facilitate the efficient functioning of a designated department.

Key Responsibilities:
  • Handle incoming calls, greet visitors, arrange appointments, prepare documents, generate reports, manage filing, scanning, faxing, and perform other assigned duties.
  • Welcome and assist guests, coordinate deliveries, serve as a Scribe during meetings, and aid in administrative tasks such as processing purchase orders, invoices, and tracking expenses.
  • Collaborate with departmental administrative personnel to organize meetings, catering, and events, as well as to prepare reports and presentations.
  • Process and distribute incoming mail, provide clerical assistance to department staff, and support timecard adjustments and office equipment troubleshooting.
  • Engage in additional responsibilities as assigned by the department.
Qualifications:
  • High School Diploma or GED
  • At least 1 year of relevant office support or administrative experience
Skills and Competencies:
  • Strong written and verbal communication skills, with proficiency in the English language
  • Excellent organizational skills and attention to detail
  • Proficient in Microsoft Office Suite
  • Ability to maintain confidentiality
Interactions:

This position requires interaction with various departments, internal staff, external vendors, and medical personnel.

Physical Requirements:

The role involves extended periods of desk work, phone communication, computer usage, essential hearing, and near vision acuity, with the ability to lift up to 20 pounds and occasional bending.

Work Environment:

The position is situated in a well-lit office environment, subject to varying indoor temperatures.

Equal Opportunity Commitment:

UMC Health System is dedicated to fostering a fair and inclusive workplace, free from discrimination based on various factors.