Administrative Coordinator
5 days ago
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at La Cheim School. The successful candidate will provide administrative support to our day-to-day operations, ensuring the smooth functioning of our school site.
Key Responsibilities- Front Desk Operations
- Respond to inquiries from visitors, parents, and community partners in a professional and courteous manner.
- Manage the front desk, ensuring a welcoming and organized environment.
- Administrative Support
- Provide administrative assistance to the Educational Program Manager, including scheduling meetings, preparing documents, and maintaining records.
- Assist with maintaining fire and health clearances, office supplies, and equipment.
- Student Data Management
- Maintain accurate and up-to-date student data and service logs in accordance with state regulations.
- Complete mental health progress notes and ensure all notes are signed and countersigned.
- Event Planning and Coordination
- Assist with planning and coordinating events, including field trips and holiday meals.
- Collaborate with the Educational Program Manager to ensure successful event execution.
- Communication and Collaboration
- Communicate effectively with staff, students, and community partners to ensure seamless operations.
- Collaborate with school districts to schedule Individualized Education Programs (IEPs) for students.
- Confidentiality and Compliance
- Uphold confidentiality standards by shredding sensitive paperwork in compliance with HIPAA regulations.
- Ensure compliance with all relevant laws and regulations.
- Education and Experience
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Previous experience in administrative support roles preferred.
- Skills and Abilities
- Excellent organizational and communication skills.
- Ability to maintain confidentiality and uphold regulatory standards.
- Intermediate-level skills in MS Office (including Excel, Word, and Outlook).
- Physical Demands
- Ability to sit for up to 2 hours, stand for up to 4 hours, and walk for up to 2 hours.
- Ability to lift or carry 25 pounds or less.
La Cheim School offers a competitive salary and benefits package, as well as opportunities for professional growth and development.
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