Administrative Coordinator

5 days ago


El Sobrante, California, United States La Cheim School Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at La Cheim School. The successful candidate will provide administrative support to our day-to-day operations, ensuring the smooth functioning of our school site.

Key Responsibilities
  • Front Desk Operations
    • Respond to inquiries from visitors, parents, and community partners in a professional and courteous manner.
    • Manage the front desk, ensuring a welcoming and organized environment.
  • Administrative Support
    • Provide administrative assistance to the Educational Program Manager, including scheduling meetings, preparing documents, and maintaining records.
    • Assist with maintaining fire and health clearances, office supplies, and equipment.
  • Student Data Management
    • Maintain accurate and up-to-date student data and service logs in accordance with state regulations.
    • Complete mental health progress notes and ensure all notes are signed and countersigned.
  • Event Planning and Coordination
    • Assist with planning and coordinating events, including field trips and holiday meals.
    • Collaborate with the Educational Program Manager to ensure successful event execution.
  • Communication and Collaboration
    • Communicate effectively with staff, students, and community partners to ensure seamless operations.
    • Collaborate with school districts to schedule Individualized Education Programs (IEPs) for students.
  • Confidentiality and Compliance
    • Uphold confidentiality standards by shredding sensitive paperwork in compliance with HIPAA regulations.
    • Ensure compliance with all relevant laws and regulations.
Requirements
  • Education and Experience
    • High school diploma or equivalent required; associate's or bachelor's degree preferred.
    • Previous experience in administrative support roles preferred.
  • Skills and Abilities
    • Excellent organizational and communication skills.
    • Ability to maintain confidentiality and uphold regulatory standards.
    • Intermediate-level skills in MS Office (including Excel, Word, and Outlook).
  • Physical Demands
    • Ability to sit for up to 2 hours, stand for up to 4 hours, and walk for up to 2 hours.
    • Ability to lift or carry 25 pounds or less.
What We Offer

La Cheim School offers a competitive salary and benefits package, as well as opportunities for professional growth and development.



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