Recreation Administrative Coordinator
2 weeks ago
As a Recreation Administrative Coordinator, you will be part of a supportive, inclusive, and energetic team environment where your role will be to manage and organize recreational programs while delivering outstanding customer service and leadership within the Recreation Department.
City Benefits:
- Comprehensive medical benefits package, including full coverage for employees and their families
- Dental, Life & Disability Insurance, and Employee Assistance Program provided by the City
- CalPERS Retirement options
- Holiday Pay, Birthday and Floating Holiday Pay
- Bilingual Pay
- Tuition Reimbursement and Training Opportunities
- Deferred Compensation Plan Options
- Discounts on Recreation Programs
- Access to Wellness Programs
Are You a Good Fit?
- You enjoy tackling and resolving intricate challenges
- You are detail-oriented and well-organized
- You thrive in a dynamic team setting
- You contribute positively to a motivating work environment that encourages collaboration and engagement among staff.
Position Overview: The City is seeking to fill a full-time vacancy for a Clerical Specialist for Recreation Programs within the Recreation Department. This role represents the advanced journey level in the office support series.
Incumbents will undertake a variety of responsibilities ranging from general clerical tasks to administrative support, including managing the daily components of the program.
This position is distinguished from the Administrative Clerk role by the necessity of possessing detailed knowledge of specific programs.
The Administrative Support Specialist will spend considerable time performing general clerical support duties and is expected to process information on a wide array of operational or organizational matters.
This role serves as the primary representative for the Recreation Department.
Key Responsibilities:
- Assist the public via telephone or in person; provide comprehensive information on complex departmental policies and procedures, which may require interpretation and application related to the registration or permit process.
- Apply departmental policies to determine public eligibility for classes or permits; issue permits and forms; collect and process fees.
- Manage daily program administration and clerical support for specific operational activities such as recreation fee classes and special events.
- Prepare, proofread, and process various documents including correspondence, memos, and statistical charts from rough drafts or verbal instructions.
- Research, compile, and summarize information; prepare original correspondence, memos, and reports; maintain and update departmental databases.
- Conduct a variety of clerical tasks including maintaining accurate records, verifying information accuracy, researching discrepancies, and entering data into a computer system.
- Monitor and order office supplies, prepare and track purchase requisitions, and manage vendor invoices.
Knowledge Required:
- Understanding of detailed departmental and city-wide policies and procedures.
- Proficiency in computer applications, including word processing and database management.
- Skills in business letter writing and English grammar.
- Familiarity with modern office practices and equipment.
Skills and Abilities:
- Ability to process information on various operational or city-wide issues requiring extensive knowledge.
- Take initiative and exercise sound judgment with minimal supervision.- Compile detailed operational reports and prepare written documentation as needed.
- Ensure adherence to policies and procedures in daily operations.
- Communicate effectively in both oral and written forms.
Experience:
- Two years of experience in a role comparable to an Administrative Clerk with the City, or three years of office support or secretarial experience. Experience in public interaction in recreational settings is highly desirable.
Education:
- Equivalent to the twelfth grade, including or supplemented by business, computer, or related courses.
The City of El Cerrito is a vibrant community located near the San Francisco Bay, known for its commitment to enhancing the quality of life for its residents.
The Recreation Department is recognized for delivering high-quality, enjoyable, and safe programs for children and families.
Explore the benefits of working for the City of El Cerrito and discover the rewarding experiences that await you.
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