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HR Administrative Coordinator
2 months ago
The HR Administrative Coordinator plays a crucial role in supporting the Human Resources Manager by managing various HR functions including reporting, recruitment, employee file management, attendance tracking, benefits administration, and employee relations. This position serves as a resource for all employees across the organization.
- Location: El Monte, with travel to various locations as required.
- Work Schedule: Monday to Friday, 8 AM to 4:30 PM.
- Travel Requirements: Must be willing to travel to multiple locations; mileage will be reimbursed.
- Language Requirement: Bilingual proficiency in Spanish and English is essential.
- Education: A Bachelor’s Degree in a related field is preferred.
Key Responsibilities:
A. Pre-Employment Process
- Ensure compliance of all documentation associated with applications.
- Coordinate with Hiring Managers regarding necessary paperwork.
- Verify the validity of Driver Licenses and insurability.
- Input candidate information into the HR system.
- Review drug and background screening results.
- Communicate candidate status to Hiring Managers.
- Follow up on candidate progress with managers.
B. Onboarding
- Facilitate new hire information transfer to hiring managers.
- Request necessary forms from hiring managers.
- Schedule onboarding sessions with new hires.
- Guide new hires on required documentation.
- Conduct E-Verify checks.
- Assist new employees with pre-employment paperwork.
- Set up employee profiles in various HR systems.
- Organize employee files in the HR database.
- Create identification badges for new employees.
C. Employee Changes and Terminations
- Process signed change forms from managers.
- Update pay plans and job descriptions in the HR system.
- Manage payroll change requests.
- Issue new identification badges as needed.
- Adjust access permissions for employees.
- Organize termination documentation.
D. Family and Medical Leave Administration
- Assist in managing legally required paperwork.
- Notify employees of medical payment deadlines.
- Track leave days using designated spreadsheets.
E. Recruitment
- Post job advertisements.
- Source and screen resumes.
- Engage with managers for feedback on candidates.
- Participate in job fairs.
F. Workers' Compensation
- Ensure compliance with claims processes.
- Assist in filing claims and follow-ups.
- Maintain regular contact with injured employees.
G. Employee Access Management
- Create employee email accounts.
- Grant access to necessary systems for new hires.
H. Reporting
- Compile weekly overtime reports.
- Update candidate status reports.
- Generate new hire updates.
I. Monthly Responsibilities
- Maintain and compare new hire lists.
- Coordinate benefit meetings.
- Track performance standards and anniversaries.
J. Quarterly Duties
- Review DMV notices.
- Purge outdated I-9 forms.
K. Employee Relations
- Assist in fostering positive employee relations.
Qualifications:
- Proficient in MS Office.
- Strong organizational and communication skills.
- Ability to maintain confidentiality.
- Valid California Driver's License.
Benefits:
Eligible employees and their families receive comprehensive medical, dental, and vision coverage after a designated period. The company covers a significant portion of medical insurance costs. Employees can enroll in a 401k plan after completing one year of service and accrue personal time off based on hours worked.
