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HR Administrative Coordinator
2 months ago
The HR Administrative Coordinator plays a crucial role in supporting the Human Resources Manager with various administrative tasks related to human resources functions. This includes responsibilities in HR reporting, recruitment processes, employee file management, attendance tracking, benefits administration, employee development initiatives, terminations, and fostering employee relations. You will serve as a resource for all employees across the organization.
- This position operates on a standard schedule from Monday to Friday, 8 AM to 4:30 PM.
- Willingness to travel to various locations as needed is essential; mileage expenses will be reimbursed.
- This is an entry-level opportunity ideal for individuals aspiring to build a career in the HR sector.
- Bilingual proficiency in Spanish and English is mandatory.
- A Bachelor's Degree in a relevant field is preferred.
Key Responsibilities:
A. Pre-Employment and Contingency Processes
- Ensure all necessary documentation is compliant and attached to applications.
- Maintain communication with Hiring Managers regarding required paperwork.
- Verify the validity of Driver Licenses and insurability.
- Input candidate data into the HR system.
- Review drug and background screening results.
- Update Hiring Managers on candidate status.
B. Onboarding
- Coordinate new hire information with hiring managers.
- Request necessary onboarding forms from hiring managers.
- Schedule onboarding sessions with new hires.
- Ensure new employees are informed about required documentation.
- Conduct E-Verify checks.
- Guide new employees through the pre-employment packet.
- Set up employee profiles in HR systems.
- Organize employee files in digital storage.
- Create identification badges for new hires.
C. Employee Changes and Terminations
- Request signed change forms from managers.
- File new pay plans and job descriptions appropriately.
- Process payroll changes and new pay plans.
- Issue new identification badges.
- Manage access rights for employees.
- Archive terminated employee documents.
D. Family and Medical Leave Administration
- Assist in managing legally required paperwork.
- Send out notifications regarding medical payment deadlines.
- Track leave days using designated spreadsheets.
E. Recruitment Activities
- Post job advertisements.
- Source and screen resumes.
- Engage with managers for feedback on candidates.
- Participate in job fairs.
F. Workers' Compensation
- Ensure compliance with filing processes.
- Assist in claims management.
- Conduct follow-ups with injured employees.
G. Employee Access Management
- Create and manage employee email accounts.
- Grant necessary access to new hires or transfers.
H. Reporting
- Compile weekly overtime reports.
- Update on candidates in process.
- Generate new hire reports.
I. Monthly Duties
- Maintain and compare new hire lists.
- Coordinate benefit meetings.
- Track performance standards and anniversaries.
Qualifications:
- Proficient in Microsoft Office Suite.
- Exceptional organizational abilities.
- Strong communication skills.
- Ability to maintain confidentiality.
- Valid California Driver's License.
Benefits:
Eligible employees and their families can access medical, dental, vision, and life insurance after a specified period of employment. The company contributes significantly towards basic medical, dental, and vision coverage. Employees can enroll in a 401k plan after one year of service and earn personal time off based on hours worked.
Compensation: $22-$25 per hour.
