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Real Estate Administrative Coordinator

2 months ago

El Segundo, California, United States TORP Group Full time
Job Overview

Are you ready to embark on a rewarding career in the real estate sector? TORP Group is seeking a dedicated Administrative/Property Coordinator to assist in managing our commercial property portfolio. This role is ideal for recent graduates with a background in administration who are eager to develop their skills in a supportive environment.

About Us: At TORP Group, we prioritize exceptional service for our tenants and a positive workplace for our employees. We offer comprehensive training, full medical benefits upon hiring, and ample opportunities for career advancement within the Property Management field.

Key Responsibilities:
  • Answering phone calls and welcoming visitors or tenants
  • Organizing and maintaining tenant files
  • Collecting certificates of insurance and business licenses
  • Tracking expiration dates for certificates and licenses
  • Coordinating maintenance requests from tenants
  • Communicating effectively with vendors and contractors
  • Keeping vendor files up to date
  • Processing incoming accounts payable
  • Scheduling meetings for the property manager
  • Planning tenant appreciation events
  • Drafting correspondence and reports for management
  • Updating tenants on external property improvements or cleaning schedules
  • Addressing tenant inquiries and concerns
Desired Skills:
  • Strong interpersonal skills
  • Ability to prioritize tasks effectively
  • Attention to detail
Required Qualifications:
  • Bachelor's degree
  • Proficient in MS Office applications
  • Minimum of 2 years of office experience
  • Experience in Commercial Property Management is advantageous