![COUNTY OF LEHIGH PENNSYLVANIA](https://media.trabajo.org/img/noimg.jpg)
Administrative Operations Supervisor
2 weeks ago
GENERAL OVERVIEW:
This role involves supervisory clerical responsibilities, focusing on the planning, direction, and management of all support functions within an organizational unit.
The incumbent will oversee the work of six to twelve clerical staff engaged in procedural and substantive clerical tasks, develop and implement operational systems, execute administrative duties, and contribute to the overall efficiency of the organization.
Duties may also include performing various clerical tasks on an incidental basis.This position is distinguished from related roles by the responsibility for ensuring the smooth and effective execution of support operations.
The position reports directly to a higher-level technical, professional, or administrative authority.TYPICAL DUTIES:
(Illustrative Only)
Assess office support workload requirements; identify regular and peak workload demands, statutory or external control and accountability requirements, anticipated demand, and other factors affecting work completion; structure work processes and procedures, including workflow; design individual work assignments; assign tasks, providing necessary background information and suggestions regarding approach, priority, or other relevant points; establish schedules and control systems and monitor progress; adjust or reassign tasks as necessary to ensure completion; review work for adherence to instructions and established practices, accuracy, and completeness; correct errors or reassign for correction.
Conduct individual and team meetings to evaluate overall work progress, address specific issues, and discuss staff concerns; orient and train new personnel in procedural and administrative techniques, requirements, and practices; conduct performance evaluations; approve leave requests; implement disciplinary actions, selection, promotion, formal training, and other personnel management activities; determine equipment and supplies needed for optimal effectiveness; research and prepare narrative and statistical justifications for the purchase and/or installation of automated systems and equipment.
Provide statistical, narrative, and evaluative information and analysis for management staff; assess office policies, practices, and operations for overall efficiency and effectiveness; recommend changes to enhance performance; review and respond to the impact of new or revised laws, regulations, organizational structures, or related elements affecting work outcomes.
Maintain communication with higher-level officials or representatives from other agencies; coordinate program or system activities with those of such agencies; provide information, analysis, and recommendations to improve the effectiveness and efficiency of work impacting multiple organizational units; observe interactions with applicants, clients, and other visitors; assist with challenging individuals and suggest improvements; address issues such as incomplete or inconsistent information, missing records, or changes in legislation; determine immediate and long-term solutions to such challenges.
Perform related duties as required.REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Comprehensive understanding of procedural and processing requirements governing workflow, work operations, recordkeeping, documentation, and similar functions in administrative, governmental, judicial, or comparable offices.
Familiarity with methods and techniques commonly employed in supervising a small to medium-sized clerical staff.
Proficiency in gathering information from and responding to a diverse range of individuals, both within and outside of the County.
Competence in organizing workload, establishing priorities, and ensuring the completion of clerical processing tasks.0209 continued
Ability to foster and maintain effective working relationships with colleagues, callers, visitors, clients, representatives of other offices, and members of the public.
Ability to operate typewriting, computing, and other office equipment, including word processing, spreadsheet, database, graphics, and/or similar computer programs, as required by work assignments.
ACCEPTABLE TRAINING AND EXPERIENCE:
Education equivalent to the completion of the twelfth school grade.
Five to six years of clerical experience in an administrative, professional, governmental, or judicial environment, with at least two years at the full performance level.
Or any equivalent combination of acceptable training and experience that has provided the knowledge, skills, and abilities cited above.
-
Administrative Operations Supervisor
1 week ago
Allentown, Pennsylvania, United States Spectrum Vision Full timeJob OverviewPosition: Front Desk SupervisorWHO WE'RE SEEKINGSpectrum Vision Partners (SVP) and OCLI Vision (OCLI) collaborate to deliver exceptional eye care services, enhancing the quality of life for our patients.As a part of our management services team, SVP supports OCLI Vision, a prominent multi-specialty ophthalmology network in the United States. Our...
-
Administrative Operations Supervisor
2 weeks ago
Allentown, Pennsylvania, United States Spectrum Vision Full timeJob OverviewPosition: Front Desk SupervisorWHO WE ARE SEEKINGSpectrum Vision Partners (SVP) and OCLI Vision (OCLI) are dedicated to delivering exceptional eye care services to enhance the lives of our patients. As a prominent management services team, SVP supports OCLI Vision, a leading multi-specialty ophthalmology network in the United States. Our...
-
Court Operations Supervisor
2 weeks ago
Allentown, Pennsylvania, United States COUNTY OF LEHIGH PENNSYLVANIA Full timePosition OverviewCourt Operations SupervisorCounty of Lehigh, PennsylvaniaStatus: Full-Time | Compensation: $32.39 per hourGENERAL SUMMARY:The Court Operations Supervisor is responsible for overseeing the administrative functions within the office of an elected Magisterial District Judge. This role acts as the pivotal connection between the elected Judge and...
-
Administrative Operations Leader
1 week ago
Allentown, Pennsylvania, United States Spectrum Vision Full timeJob OverviewPosition: Front Desk SupervisorWHO WE ARE SEEKINGSpectrum Vision Partners ("SVP") and OCLI Vision ("OCLI") collaborate to deliver exceptional eye care services, enhancing the quality of life for our patients.As a management services team, SVP supports OCLI Vision, one of the largest multi-specialty ophthalmology networks in the United States. Our...
-
Operations Supervisor
2 months ago
Allentown, Pennsylvania, United States teamworkonline Full timeOverviewThe Operations Supervisor directs, manages, supervises and coordinates event setup activities and operations for the facility and provides responsible staff assistance to the Sr. Event Manager and the Event & Guest Services Manager. This role will pay an hourly wage of $18.25. For FT roles: Benefits: Health, Dental and Vision insurance, 401(k)...
-
Administrative Assistant
2 days ago
Allentown, Pennsylvania, United States Allentown School District Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Allentown School District. The successful candidate will provide administrative support to our supervisors, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to supervisors,...
-
Administrative Support Specialist
2 weeks ago
Allentown, Pennsylvania, United States Allentown School District Full timePosition Overview:The Building Secretary plays a crucial role in ensuring the smooth operation of administrative functions within the Allentown School District. This position involves a variety of tasks aimed at supporting the administrative team and enhancing the overall efficiency of the office.Qualifications:- A minimum of two to three years of relevant...
-
Administrative Coordinator
2 weeks ago
Allentown, Pennsylvania, United States Allentown School District Full timePosition Overview:The Building Secretary plays a crucial role in ensuring the smooth operation of administrative functions within the Allentown School District. This position is responsible for managing various clerical tasks, facilitating communication, and supporting the supervisor in daily activities.Qualifications:Two to three years of relevant...
-
Administrative Coordinator
2 weeks ago
Allentown, Pennsylvania, United States Allentown School District Full timePosition Overview:The Building Secretary plays a vital role in ensuring the smooth operation of administrative functions within the Allentown School District. This position involves managing schedules, facilitating communication, and providing essential support to school officials.Qualifications:Two to three years of relevant experience and/or...
-
Warehouse Operations Supervisor
2 weeks ago
Allentown, Pennsylvania, United States Weforce Solutions Llc Full timeJob DescriptionWarehouse Operations Supervisor: Responsible for managing daily activities within the warehouse, ensuring that operations run smoothly and adhere to established safety protocols.Staffing Specialist: Identify and recruit warehouse personnel, effectively addressing client workforce requirements.Team Leaders: Guide team members, allocate...
-
Clerical Operations Supervisor
2 weeks ago
Allentown, Pennsylvania, United States COUNTY OF LEHIGH PENNSYLVANIA Full timeJob OverviewGENERAL SUMMARY:This role involves supervisory clerical responsibilities, focusing on the planning, direction, and management of all support functions within an organizational unit. The incumbent will oversee the activities of a team of six to twelve clerical staff engaged in procedural and substantive clerical tasks. The position entails...
-
Administrative Operations Coordinator
2 weeks ago
Allentown, Pennsylvania, United States LANTA Transportation Full timePosition OverviewTitle: Administrative Operations CoordinatorClassification: Level 1Department: LANTA Transportation OperationsReports To: Operations DirectorSupervises: N/AKey Responsibilities: This role is essential for managing daily operational tasks and payroll functions for the assigned location. Responsibilities include documenting payroll data,...
-
Field Operations Supervisor
1 week ago
Allentown, Pennsylvania, United States Weforce Solutions Llc Full timePosition OverviewAs a Field Operations Supervisor at Weforce Solutions LLC, you will play a crucial role in overseeing the daily activities of onsite personnel. Your leadership will ensure that our team operates efficiently and effectively while adhering to established guidelines.Key ResponsibilitiesLeadership and Development: Guide, train, and support...
-
Allentown, Pennsylvania, United States The Salvation Army Eastern Territory Full timePosition Overview: The Administrative Coordinator plays a crucial role in ensuring the efficient operation of the shelter office. This position involves welcoming visitors, managing phone communications, and providing essential administrative support to maintain a well-organized office environment.Key Responsibilities: The responsibilities of the...
-
Culinary Operations Supervisor
2 weeks ago
Allentown, Pennsylvania, United States Phoebe Ministries Full timeJob OverviewDining SupervisorPhoebe Ministries is seeking a Full-time Dining Supervisor to enhance our long-term care facility.We value our employees and recognize their vital role in fulfilling our mission to enrich the lives of seniors. Our facility boasts a modern campus and upholds high standards of excellence for all staff members.Benefits and...
-
Production Supervisor
3 days ago
Allentown, Pennsylvania, United States Allen Distribution Full timeJob Title: Production Supervisor - Operations ManagerJob Summary:We are seeking a highly skilled and experienced Production Supervisor - Operations Manager to join our team at Allen Distribution. As a key member of our operations team, you will be responsible for leading the labeling lines and related warehouse operations to ensure meeting quality, cost,...
-
Sanitation Operations Supervisor
2 weeks ago
Allentown, Pennsylvania, United States The Judge Group Full timeJob OverviewThe Sanitation Operations Supervisor will oversee the effectiveness of the cleaning and sanitation initiatives to uphold a safe manufacturing environment. This position will coordinate team efforts and ensure that personnel are equipped with the necessary tools, equipment, and materials to execute cleaning, sanitization, and pest control...
-
Technical Operations Supervisor
1 week ago
Allentown, Pennsylvania, United States Keurig Dr Pepper Full timeCompany Overview: Join a pioneering operation that integrates advanced aseptic bottling and packaging with a comprehensive beverage distribution center. Our facility is built on the principles of Total Productive Maintenance (TPM), Lean manufacturing, and Six Sigma methodologies, all aimed at fostering High Performance Teams.Position Overview: The...
-
Administrative Support Specialist
2 weeks ago
Allentown, Pennsylvania, United States COUNTY OF LEHIGH PENNSYLVANIA Full timeGENERAL OVERVIEW: This role involves providing comprehensive administrative support at a proficient level. The position is designed to deliver a range of assistance services for multiple individuals within the organization. Responsibilities may include individual accountability for specific procedural tasks, with a primary focus on conventional...
-
Maintenance Operations Supervisor
2 weeks ago
Allentown, Pennsylvania, United States Morgan Properties Full timePosition Overview:We are looking for a dedicated Maintenance Operations Supervisor to join our dynamic team. In this full-time position, you will play a crucial role in ensuring that the physical components of our residential community adhere to both company standards and legal requirements.Key Responsibilities:Lead and Inspire: Oversee, develop, and guide...