Administrative Support Specialist

2 weeks ago

Allentown, Pennsylvania, United States Allentown School District Full time
Position Overview:
The Building Secretary plays a crucial role in ensuring the smooth operation of administrative functions within the Allentown School District. This position involves a variety of tasks aimed at supporting the administrative team and enhancing the overall efficiency of the office.

Qualifications:
- A minimum of two to three years of relevant experience or training in an administrative capacity.
- Proven ability to handle assigned administrative tasks with precision while upholding strict confidentiality regarding sensitive information.
- Strong reading comprehension skills for interpreting instructions, correspondence, and memos.
- Proficiency in basic arithmetic operations, including addition, subtraction, multiplication, and division.
- Capability to follow instructions provided in written, oral, or diagrammatic formats.
- Competence in utilizing the Internet for research and analysis of documents and procedures from various organizations.
- Familiarity with essential software applications, particularly Microsoft Office, including spreadsheet and word processing tools.
- A consistent record of satisfactory work performance and compliance with criminal and child abuse clearance requirements (Acts 34, 114, and 151).
- Ability to fulfill essential job responsibilities effectively. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

Key Responsibilities:
  • Manage incoming mail by reading and routing it appropriately, ensuring that relevant files are attached for supervisor response.
  • Assist in maintaining accurate and organized records.
  • Establish and uphold an efficient filing system, ensuring correspondence and records are properly filed for supervisor access.
  • Screen and manage supervisor's telephone calls, coordinating conference calls as necessary.
  • Organize and maintain the supervisor's calendar, scheduling appointments as required.
  • Welcome scheduled visitors and direct them to the appropriate areas or personnel.
  • Coordinate travel arrangements and itineraries for the supervisor.
  • Perform various secretarial duties as assigned by the supervisor.
  • Facilitate meetings by preparing agendas, reserving facilities, and recording or transcribing minutes.
  • Produce copies of correspondence and other documents as needed.
  • Prepare outgoing mail and correspondence, including electronic communications.
  • Order and manage office supplies, coordinating equipment maintenance as necessary.
  • Maintain the supervisor's budget and financial records.
  • Take on additional tasks and responsibilities as delegated by the supervisor.

Community Commitment:
The Allentown School District is dedicated to fostering excellence in education. Our diverse community enriches the educational experience, preparing students for future success through academic achievement and a celebration of cultural, athletic, and artistic talents. We are proud to serve students from various backgrounds, speaking multiple languages.

Benefits:
The Allentown School District offers a comprehensive benefits package for eligible employees, which may include:
- Medical Insurance
- Dental Insurance
- Vision Reimbursement
- Tuition Reimbursement
- Personal and Sick Leave
- PSERS Retirement Fund

Eligibility for specific benefits will be detailed in each labor group's collective bargaining agreement.

  • Administrative Support Specialist

    3 days ago

    Allentown, Pennsylvania, United States COUNTY OF LEHIGH PENNSYLVANIA Full time

    Job SummaryWe are seeking a highly skilled Administrative Support Specialist to join our team at the County of Lehigh Pennsylvania. This is a full-performance level position that provides a variety of support services for one to four individuals.Key ResponsibilitiesProvides traditional secretarial support services, such as gathering data, organizing, typing...

  • Administrative Specialist

    5 days ago

    Allentown, Pennsylvania, United States COUNTY OF LEHIGH PENNSYLVANIA Full time

    Job SummaryWe are seeking a highly skilled Administrative Specialist to join our team at the County of Lehigh Pennsylvania. As an Administrative Specialist, you will be responsible for performing a variety of administrative tasks, including reviewing court documentation, processing court information, and preparing reports.Key ResponsibilitiesAdministrative...

  • Administrative Support Specialist

    3 days ago

    Allentown, Pennsylvania, United States Aston Carter Full time

    Job Title: Administrative AssistantJob Summary:Aston Carter is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our clients and team members.Key Responsibilities:Provide exceptional customer service to clients and internal stakeholdersManage and...

  • Administrative Support Specialist

    2 weeks ago

    Allentown, Pennsylvania, United States COUNTY OF LEHIGH PENNSYLVANIA Full time

    GENERAL OVERVIEW: This role involves providing comprehensive administrative support at a proficient level. The position is designed to deliver a range of assistance services for multiple individuals within the organization. Responsibilities may include individual accountability for specific procedural tasks, with a primary focus on conventional...

  • Administrative Support Specialist

    3 days ago

    Allentown, Pennsylvania, United States Wacker Chemie AG Full time

    About UsWacker Chemie AG is a global chemical manufacturer that prides itself on 'Creating Tomorrow's Solutions'. Our materials are versatile and adaptable, with virtually unlimited applications in various industries. We are looking for capable, innovative, and enthusiastic achievers to join our team and grow with us.Job SummaryWe are seeking a Part Time...

  • Administrative Support Specialist

    2 weeks ago

    Allentown, Pennsylvania, United States BERKHEIMER BUSINESS SERVICES LLC Full time

    Kickstart Your Career with Berkheimer Business Services LLC Become a vital part of our dynamic team as a Customer Service Administrative Associate at Berkheimer Business Services LLC, a premier provider of tax collection and administration services in Pennsylvania. KEY RESPONSIBILITIES:Assist taxpayers with inquiries both in-person and via...

  • Office Support Specialist

    2 weeks ago

    Allentown, Pennsylvania, United States PeopleShare Full time

    Office Support Specialist NeededPeopleShare is seeking a skilled Office Support Specialist to assist with various administrative responsibilities. The ideal candidate will possess exceptional computer proficiency along with strong communication abilities. Job Details:Schedule: Availability required Monday-Friday from 7:00 AM to 4:30 PMCompensation:...

  • Community Support Specialist

    1 week ago

    Allentown, Pennsylvania, United States Triple C Housing Full time

    Position OverviewThe Community Support Specialist plays a vital role in facilitating access to and the upkeep of high-quality rehabilitative support services for individuals. This position involves providing direct assistance and fostering consumer autonomy through the creation of Personalized Recovery Plans, setting objectives, and tracking advancements,...

  • Client Support Administrator

    1 week ago

    Allentown, Pennsylvania, United States Allied Personnel Services Full time

    Allied Personnel Services is currently looking for candidates to fill the role of Client Support Administrator. This position offers full-time hours from 7 am to 3:30 pm with a competitive hourly wage.Key Responsibilities:Assist the internal sales and account management teams in various tasks.Provide exceptional support to ensure client...

  • Registered Nurse

    3 days ago

    Allentown, Pennsylvania, United States LanceSoft Inc Full time

    Job Title: Registered Nurse - Vaccination Support SpecialistJob Summary:LanceSoft Inc is seeking a highly skilled Registered Nurse to join our team as a Vaccination Support Specialist. As a key member of our healthcare team, you will be responsible for administering vaccines to patients, providing exceptional patient care, and working collaboratively with...

  • Educational Support Specialist

    2 weeks ago

    Allentown, Pennsylvania, United States Diocese of Allentown Full time

    DIOCESE OF ALLENTOWNMercy School for Special Learning, AllentownPosition ADPart-Time Educational Support SpecialistThe Educational Support Specialist will assist students under the supervision and mentorship of the classroom educator. This role is structured for a 10-month academic year, requiring 29 hours of work each week.Essential Qualifications:* High...

  • Educational Support Specialist

    1 week ago

    Allentown, Pennsylvania, United States Diocese of Allentown Full time

    DIOCESE OF ALLENTOWNMercy School for Special Learning, AllentownPosition ADPart-Time Educational Support SpecialistThe Educational Support Specialist will collaborate with students under the supervision, guidance, and mentorship of the classroom instructor. This role encompasses a 10-month academic year commitment, totaling 29 hours per week.Qualifications:*...

  • Educational Support Specialist

    1 week ago

    Allentown, Pennsylvania, United States Diocese of Allentown Full time

    DIOCESE OF ALLENTOWNMercy School for Special Learning, AllentownPosition ADPart-Time Educational Support SpecialistThe Educational Support Specialist will collaborate with students under the supervision, guidance, and mentorship of the classroom educator. This role is designed for a 10-month academic year, requiring 29 hours of commitment each week.Essential...

  • Culinary Support Specialist

    2 weeks ago

    Allentown, Pennsylvania, United States Phoebe Ministries Full time

    Job OverviewPosition: Culinary Support SpecialistOrganization: Phoebe MinistriesPhoebe Ministries is seeking dedicated Culinary Support Specialists to enhance our esteemed long-term care environment.Available Roles:Guest Service RepresentativeUtility Support StaffCulinary TechnicianHead ChefWe offer flexible scheduling options to accommodate your needs, with...

  • Culinary Support Specialist

    2 weeks ago

    Allentown, Pennsylvania, United States Phoebe Ministries Full time

    Culinary Support Specialist Phoebe Ministries is seeking dedicated Culinary Support Specialists to enhance our esteemed long-term care facility. Available Positions: Guest Service Representative (GSR)Utility WorkerCulinary TechnicianChef de CuisineWe offer Flexible OPTIONS tailored to accommodate your schedule. Currently hiring for Part-Time and Per Diem...

  • Culinary Support Specialist

    2 weeks ago

    Allentown, Pennsylvania, United States Phoebe Ministries Full time

    Culinary Support Specialist Phoebe Ministries is seeking dedicated Culinary Support Specialists to enhance our esteemed long-term care facility. Available Positions: Guest Service Representative (GSR)Utility WorkerCulinary TechnicianChef de CuisineWe offer flexible scheduling options to accommodate your needs. We value our employees and recognize their vital...

  • Culinary Support Specialist

    1 week ago

    Allentown, Pennsylvania, United States Phoebe Ministries Full time

    Culinary Support Specialist Phoebe Ministries is seeking dedicated Culinary Support Specialists to enhance our esteemed long-term care environment. Available Positions: Guest Service Representative (GSR)Utility WorkerCulinary TechnicianChef de CuisineWe offer Flexible OPTIONS tailored to accommodate your schedule. We value our employees and recognize their...

  • Culinary Support Specialist

    1 week ago

    Allentown, Pennsylvania, United States Phoebe Ministries Full time

    Culinary Support Specialist Phoebe Ministries is seeking dedicated Culinary Support Specialists to enhance our esteemed long-term care environment. Available Positions: Guest Service Representative (GSR)Utility WorkerCulinary TechnicianChef de CuisineWe offer Flexible OPTIONS tailored to accommodate your schedule. Now Hiring Part Time and Per Diem. At...

  • Culinary Support Specialist

    2 weeks ago

    Allentown, Pennsylvania, United States Phoebe Ministries Full time

    Culinary Support Specialist Phoebe Ministries is seeking Culinary Support Specialists to enhance our esteemed long-term care facility. Available Positions: Guest Service Representative (GSR)Utility WorkerCulinary TechnicianChef de CuisineWe offer flexible scheduling options to accommodate your needs. We value our employees and recognize their vital role in...

  • Culinary Support Specialist

    1 week ago

    Allentown, Pennsylvania, United States Phoebe Ministries Full time

    Culinary Support Specialist Phoebe Ministries is seeking Culinary Support Specialists to enhance our esteemed long-term care environment. Available Positions: Guest Service Representative (GSR)Utility WorkerCulinary TechnicianChef de CuisineWe offer Flexible OPTIONS tailored to accommodate your schedule. Currently hiring for Part-Time and Per Diem roles. At...