Administrative Coordinator for Regional Operations

2 weeks ago

Addison, Texas, United States The Christman Company Full time
Position Overview

Elevate Your Career with The Christman Company

Are you ready to take the next step in your professional journey with a prominent national general contractor? The Christman Company is seeking a Regional Administrative Assistant to support our dynamic team.

If you are detail-oriented, possess excellent communication skills, and thrive in a bustling office atmosphere, this role may be a perfect fit for you. Your main function will be to deliver comprehensive administrative assistance to our regional leadership and office personnel. A strong customer service orientation is essential, as you will represent Christman at the front desk, engaging with external callers and visitors, including clients and partners.

Key Responsibilities:

As a Regional Administrative Assistant, your daily tasks will encompass, but are not limited to:

Document Management

  • Generate, modify, format, and revise project documents based on input from team members.
  • Compile, collate, and bind project reports in accordance with Christman standards. Coordinate with external reproduction services as needed.
  • Draft business correspondence for team review and approval.
  • Conduct proofreading of final documents to ensure professionalism, including correct spelling, punctuation, and grammar.
  • Oversee the maintenance and updates of vehicle registrations, titles, and insurance documentation.

Office Communication Management

  • Receive, assess, and distribute vendor invoices and payments.
  • Assist colleagues with specific project-related needs as required.
  • Organize office events and gatherings throughout the year.

Postal and Delivery Coordination

  • Screen and distribute incoming correspondence.
  • Facilitate mail exchanges with local Christman offices.
  • Prepare and dispatch outgoing mail and packages.

Visitor and Caller Engagement

  • Handle telephone inquiries and assist callers or direct them to the appropriate team members.
  • Welcome visitors and provide assistance or direct them as necessary.
  • Serve as a friendly representative of the company.

Meeting and Technology Coordination

  • Organize meetings and conference calls.
  • Reserve conference rooms for meetings.
  • Set up necessary technology for meetings.
  • Order lunch as required.

Administrative Inventory Oversight

  • Manage office supplies and equipment for the regional office.
  • Ensure the office is stocked with necessary safety supplies.
  • Handle petty cash management and reconciliation.

Additional Responsibilities

  • Coordinate onboarding activities for new hires.
  • Arrange travel and accommodation for the leadership team.
  • Administer employee identification for federal projects.
  • Maintain calendars for the leadership team regarding regional and local events.
  • Organize and dispatch safety equipment to project sites.
  • May assist with payroll information for regional staff.
  • Update and maintain job lists.

Qualifications:

Essential Skills and Experience:

  • High School Diploma.
  • At least two (2) years of experience in a related field.
  • Proficient in Microsoft Office Suite - Outlook, Word, Excel.
  • OR an equivalent combination of education, training, and experience.

Preferred Qualifications:

  • Associate's Degree in business or a related field.
  • Administrative certifications and professional credentials.
  • Experience in construction administration.
  • Familiarity with Procore software.

Additional Skills:

  • Highly organized with strong analytical abilities.
  • Ability to make informed decisions in uncertain environments.
  • Proven experience in supporting project management to achieve business objectives.
  • Strong relationship management skills.
  • Effective communication skills tailored to diverse audiences.
  • Ability to identify and address stakeholder needs and expectations.
  • Competence in gathering and managing relevant information through various methods.
  • Proficient in Microsoft Office, particularly Word, PowerPoint, Excel, and Outlook.

Why Choose The Christman Company?

At Christman, every employee is an owner. Through our employee stock ownership plan, each team member shares in the success and prosperity of our esteemed company. We offer a comprehensive benefits program, including health insurance, 401K contributions, professional development opportunities, and tuition reimbursement.

As a top-ranked ENR General Contractor with a legacy dating back to 1894, discover how you can grow as a Christman Expert, Leader, and Partner.

Work Environment:

This position is based in a temperature-controlled professional office setting with moderate noise levels. The role involves regular use of standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this role, the employee is frequently required to talk, listen, sit, walk, reach, kneel, stoop, crouch, and use hands and fingers to operate a computer and telephone keyboard, maintaining visual acuity. The ideal candidate must be able to fulfill all physical requirements of the job with or without reasonable accommodation.

Notice to Recruiting Agencies: The Christman Company does not accept unsolicited resumes from agencies. Any unsolicited resumes sent to Christman employees or affiliates will be considered property of The Christman Company and will be processed accordingly.

The Christman family of companies is an Affirmative Action/Equal Opportunity Employer committed to diversity. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Applicants must be authorized to work for any employer in the U.S.

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