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Billing and Collections Coordinator
2 months ago
Rolfson Oil, LLC is a dynamic fuel supply and logistics organization dedicated to meeting the fueling requirements of the oil and natural gas sector. Established in 1985, Rolfson Oil has been a reliable provider of bulk fuel and lubricants across various regions.
Benefits:
- Hourly Rate: $22
- Comprehensive Medical, Dental, and Vision insurance options
- 401K retirement plan
- No-cost Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance
- Overtime compensation for hours exceeding 40 per week
- Weekly payment schedule
- Option for Pay Card
- Access to online pay stubs
- 24/7 support from the office
The Accounts Receivable Specialist is responsible for overseeing ticketing and invoicing within our order management system as well as our financial accounting system. The ideal candidate should possess a solid understanding of accounting practices and be capable of managing daily financial operations. This role acts as a bridge between clients, sales teams, and the organization, providing essential support for the department's success. Strong organizational abilities, experience with data systems, and exceptional communication and record-keeping skills are essential for success in this position.
Key Responsibilities- Establish objectives for the accounts receivable team that align with departmental goals.
- Process daily tickets from the ordering system, ensuring all necessary documentation is uploaded and approved for billing.
- Coordinate with relevant parties to obtain any additional documentation required from customers to approve and settle their invoices.
- Maintain and update the 'Missing Ticket List' on a daily basis.
- Assist in resolving customer disputes that arise during the billing process.
- Organize and maintain all accounts receivable documentation to fulfill business requirements.
- Handle accounts receivable and collections tasks as assigned.
- Accurately input accounting data into the financial systems.
- Support with invoicing, mailings, bank deposits, and other essential tasks.
- Perform bookkeeping duties as needed.
- Execute other responsibilities as assigned.
- Demonstrated experience as an Accounts Receivable professional.
- Familiarity with QuickBooks.
- Ability to maintain confidentiality.
- Strong attention to detail, deadlines, and discretion.
- Team management and negotiation skills.
- Associate degree preferred.
- Able to manage a high volume of transactions.
- Prior experience in an office or administrative role.
- Finance-related experience preferred.
- Proficient in computer usage, typing, scanning, and Excel.
- Able to multitask in a fast-paced environment.
- Hands-on experience with accounting software.
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