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Administrative Coordinator

2 months ago

Addison, Texas, United States Beacon Hill Full time

Position Title: Office Manager

Work Environment: Onsite

Key Responsibilities:

  • Manage executive calendars, schedule meetings, and coordinate travel logistics for personnel.
  • Plan and execute company gatherings and events, ensuring all logistical aspects and vendor relations are handled efficiently.
  • Serve as the primary contact for guests, embodying the company's professional image at the reception area.
  • Handle incoming correspondence, ensuring proper categorization and distribution in line with company protocols.
  • Assist in the procurement of office supplies and equipment for various locations.
  • Support basic financial tasks, including expense processing and invoice approvals as necessary.
  • Prepare and disseminate internal communications while overseeing content updates on the corporate intranet.
  • Maintain an organized and efficient office atmosphere by ensuring that administrative tasks are completed accurately and promptly.

Qualifications:

  • At least 4 years of experience in office management or as an executive assistant.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational skills and meticulous attention to detail.
  • Strong written and verbal communication skills.
  • Able to juggle multiple tasks and meet deadlines in a dynamic work environment.
  • Professional demeanor with the ability to represent the organization with grace.

Preferred Qualifications:

  • Familiarity with office management software and systems.
  • Basic understanding of accounting principles.
  • Previous experience in a corporate or similar professional environment.

Additional Information:
This position is initially offered as a temporary role with the potential for permanent placement based on performance.

Beacon Hill is an Equal Opportunity Employer that values the diversity and strength it brings to the workplace. Individuals with disabilities and protected veterans are encouraged to apply.

Company Overview:
Founded by industry leaders to establish a new benchmark in recruitment, career placement, and flexible staffing, we provide coordinated staffing solutions with unmatched service, a commitment to project completion, and a passion for innovation and continuous improvement.

Our specialized brands offer a comprehensive range of staffing services to both emerging growth companies and Fortune 500 organizations across various sectors and disciplines. Over time, we will expand our office locations, specialty practice areas, and service offerings to meet the evolving needs of our clients.

Learn more about Beacon Hill Staffing Group and our specialized divisions by visiting our website.

Beacon Hill. Employing the Future (TM)