Administrative Support Specialist

2 weeks ago


Grand Rapids, Michigan, United States Kent County, MI Full time

Salary: $20.38 Hourly

Location : Kent County

Job Type: Full-time

Job Number: CE

Department: Circuit Court

Division: Circuit Court - None

Job Responsibilities
The ideal candidate will provide essential support to the Community Probation Office, assisting in the delivery of services to the residents of Kent County.

The Community Services Program offers two tiers of community service as alternative sentencing options for the Circuit and District Courts.


Key Responsibilities Include:

  • Deliver or assist in delivering administrative support services for the department or unit.
  • Handle inquiries and requests for information from customers, staff, other County departments, and the public, providing referrals to appropriate resources as necessary.
  • Maintain physical, electronic, and/or digital records and filing systems in various formats.
  • Welcome and assist visitors to the courthouse.
  • Gather, compile, and maintain statistical and other relevant data.
  • Examine records and documents for compliance with statutory and procedural regulations.
  • Keep logs and indexes of records and documents received and/or processed.
  • Provide general clerical and word-processing support for the department or unit.
  • Perform related duties as required.

Minimum Qualifications

The successful candidate will possess strong customer service abilities, along with proficient computer skills, including experience with database management and Excel spreadsheets.

A high school diploma or equivalent, combined with at least one year of successful clerical experience, is required.

Kent County Human Resources

Benefit Summary

TPOAM

Full-Time

Effective January 1, 2024

Medical and Prescription Plans/Health Care Premium
Health Care Providers - BCBS Wellness PPO, Blue Care Network HMO or BCMS Wellness High Deductible Health Plan (HDHP) with Health Savings Account (HSA)
Prescription Provider - Capital Rx
PPO or

HMO:
20% of total healthcare premium per month - pretax
HDHP w/

HSA:
15% of total healthcare premium per month - pretax
HSA - One-time new enrollment County contribution of $1,000 single or $2,000 family,
max HSA contribution $4,150 single / $8,300 family

Eligible for wellness incentives by completing program requirements through Virgin Pulse.
Medical benefits effective first day of the month after hire.

BENEFIT ELECTION FORM MUST BE RETURNED TO

HUMAN RESOURCES WITHIN 4 DAYS OF HIRE.

Dental Plan - Varipro
Class I - 100% of incurred charges (2 cleanings and 1 x-ray per person, per year)
All other Services - 50% of reasonable costs (including Orthodontics)
Up to $2,500 annually per family

Vision Plan - VSP
No charge for WellVision Exam; $20 materials co-pay or up to $60 co-pay for contact fitting with participating doctors

Life Insurance
$50,000 County paid Term Life Insurance

Supplemental Life Insurance/Dependent Life Insurance
Self-pay in increments of $5,000; Minimum-$15,000/Maximum-$450,000
Spouse term life = $25,000, Child term life = $10,000

Flexible Spending - Varipro
Pre-tax contributions for Health and Dependent Care - not eligible for Health Flexible Spending if you are in the HDHP plan

Vacation Leave
6 hours 40 minutes each month - after initial month of hire (0-3 years)
See union contract for further details

Sickness & Accident Plan
1st day of injury or hospitalization or 8th day of illness
67% of gross wages; 26 week benefit
Eligible 1st of the month following date of hire

Long-Term Disability
60% of wages up to age 65; waiting period 180 days

Holidays
11 Scheduled Holidays
(8 Hours pay at regular straight time rate)

Paid Time Off
Pro-rated amount of 80 hours based on number remaining months in the year at time of hire.
80 hours on the payroll at start of the year.
May accumulate up to 120 hours

Unused paid time off in excess of 120 hours will be added to the employee's reserve sick leave bank up to 182 hours.

Hours in excess of 182 will be placed in employee's retirement bonus bank.

Paid Parental Leave
80 hours of paid time off for birth of a child or temporary placement of the child for adoption. Eligible the 1st of the month following date of hire, runs concurrently with FMLA

Probation Period
First 6 months of employment

Shift Differential
$0.50 per hour for regularly scheduled shifts beginning at 2:00 PM or later

Weekend Differential
$0.50 per hour for regularly scheduled shifts beginning at 11:00 PM Friday and ending at 7:00 AM Monday

Overtime
1 1/2 times regular straight-time rate for hours worked in excess of 40 hours per week

Merit Increases
See contract for merit levels

Tuition Reimbursement
$365 per credit hour; maximum of 9 credit hours per year (see policy for eligibility)

Mileage
Published IRS Rate

Deferred Compensation
Enrollment first of each month with a minimum investment of $25 per pay period

Retirement/Defined Pension
Mandatory participation in a Contributory Defined Benefit Pension Plan.
Employee contribution is 9.21% of pre-tax earnings

Retirement Bonus Bank

Employees who retire under the Kent County Retirement Plan (other than a deferred retirement) will receive pension service credit for all hours in their Retirement Bonus Bank at the time of retirement.


Supplement to Medical Benefits Premium
Based on years of service, employees may be eligible for a medical benefits premium supplement.

*The above is a summary of benefits. For specific benefits information consult the collective bargaining agreement and the summary plan descriptions.

  • Grand Rapids, Michigan, United States Liberty Electric Full time

    Administrative Project Support SpecialistWelcome to Liberty Electric, a prominent player in the construction sector. We are on the lookout for an Administrative Project Support Specialist to enhance our team. This position demands exceptional organizational abilities, strong communication skills, and the capacity to manage multiple responsibilities...


  • Grand Rapids, Michigan, United States Total Warehouse Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Total Warehouse Solutions. As a key member of our operations team, you will be responsible for providing administrative support to our warehouse and distribution operations.Key Responsibilities:Administrative Support: Provide administrative...


  • Grand Rapids, Michigan, United States Everstory Partners Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Everstory Partners. As a key member of our operations team, you will be responsible for providing administrative support to our staff and customers, ensuring the smooth day-to-day operations of our business.Key ResponsibilitiesAdministrative...


  • Grand Rapids, Michigan, United States CampusPoint Full time

    About the RoleCampusPoint is seeking a highly skilled Health Insurance Specialist to join our team. As a key member of our Sales team, you will provide exceptional customer service and client support, while assisting Account Managers with reporting, documentation, and analysis.Key ResponsibilitiesSupport Key Accounts: Attend board meetings, manage incoming...


  • Grand Rapids, Michigan, United States Pine Rest Christian Mental Health Svc Full time

    Work ShiftShift & StatusPine Rest Christian Mental Health Services is dedicated to the healing power of expert care for individuals facing mental health and substance use challenges. We are more than just a leading non-profit behavioral health organization; we are a community of compassionate professionals committed to making a difference.Our expansive...


  • Grand Rapids, Michigan, United States Pine Rest Christian Mental Health Services Full time

    **Job Summary**We are seeking a highly skilled Administrative Intake Support Specialist to join our team at Pine Rest Christian Mental Health Services. As a key member of our team, you will be responsible for providing exceptional customer service, managing intake phone calls, and ensuring seamless registration processes.**Key Responsibilities:**Provide...


  • Grand Rapids, Michigan, United States Gooding Solutions Full time

    Job OverviewWe are looking for a skilled Administrative Support Specialist with a solid background in various office functions including Accounts Payable, Accounts Receivable, Scheduling, Invoicing, and Bookkeeping. The ideal candidate will possess strong customer service abilities and a keen attention to detail.Key Responsibilities:Organizes work by...


  • Grand Rapids, Michigan, United States Foundations for Living Full time

    About the RoleFoundations for Living is seeking a highly skilled and detail-oriented Recipient Rights and Administrative Support Specialist to join our team. As a key member of our staff, you will be responsible for ensuring the rights of our patients are protected and respected.Key ResponsibilitiesServe as the hospital's Recipient Rights advisor, receiving...


  • Grand Rapids, Michigan, United States Cambia Health Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Service Center Support PT. As a key member of our operations team, you will be responsible for providing exceptional customer service, processing documentation, and performing administrative tasks to ensure seamless freight operations.Key...


  • Grand Rapids, Michigan, United States Children's Home Society of Washington Full time

    This position operates in a hybrid work environment, necessitating occasional in-office attendance. Ideal candidates should reside in specific regions of Washington State. POSITION OVERVIEW: This role entails providing comprehensive administrative assistance to management and departmental programs. The incumbent will handle sensitive healthcare...


  • Grand Rapids, Michigan, United States Snelling Full time

    Snelling is seeking a skilled Customer Service - Administrative professional for a dynamic organization.This role is pivotal in enhancing the administrative operations within the organization. Key responsibilities encompass order processing and oversight, generating and disseminating daily reports, addressing customer inquiries, and providing support for...


  • Grand Rapids, Michigan, United States Snelling Full time

    Snelling is seeking a skilled Customer Service - Administrative professional for a dynamic organization.This role is pivotal in facilitating the administrative operations within the organization. Key responsibilities encompass order processing and oversight, generating and disseminating daily reports, addressing customer inquiries, and providing support for...


  • Grand Rapids, Michigan, United States Gravity IT Resources Full time

    Job Title: IT Support SpecialistLocation: Grand Rapids, MIJob-Type: ContractReferral Fee: $1000Employment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S. for any employer directly (we are not open to contract or "corp to corp" agreements).Position Overview:Gravity is seeking an...


  • Grand Rapids, Michigan, United States Gravity IT Resources Full time

    Job Title: IT Support SpecialistLocation: Grand Rapids, MIJob-Type: ContractReferral Fee: $1000Employment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S. for any employer directly (we are not open to contract or "corp to corp" agreements).Position Overview:Gravity is seeking an...


  • Big Rapids, Michigan, United States Ferris State University Full time

    Position Overview:As an Administrative Support Specialist at Ferris State University, you will deliver essential, autonomous administrative assistance in alignment with established departmental guidelines and protocols. Your role will include:Key Responsibilities:1. Oversee and manage the inventory of necessary supplies and equipment.2. Ensure the workspace...


  • Grand Haven, Michigan, United States Scholten Fant Full time

    Job OverviewWe are seeking a dedicated Administrative Support Specialist to contribute to the efficient functioning of our office operations.Key Responsibilities:Maintain and organize both physical and digital files to ensure accuracy and accessibility.Handle incoming and outgoing correspondence, including sorting and distributing mail.Operate office...


  • Grand Rapids, Michigan, United States Arch Staffing and Consulting Full time

    Join Our Team: We are seeking a dedicated healthcare support specialist to become a vital part of our organization.Work Schedule: Standard office hours, Monday through FridayPrimary Duties:Gather patient details and monitor vital statisticsAssist healthcare providers with follow-up communications and lab resultsManage patient records and facilitate care...


  • Grand Rapids, Michigan, United States Trinity Health Full time

    Employment Type: Full timeShift: Day Shift Position Overview: Exciting opportunity for a Healthcare Support Specialist to join an organization dedicated to holistic patient care, addressing physical, emotional, and spiritual needs. Be Exceptional As a Healthcare Support Specialist, you will collaborate with a team to provide outstanding patient support under...


  • Grand Rapids, Michigan, United States AHC Hospitality Full time

    Job OverviewJoin AHC Hospitality, a leader in the hospitality industry, where we pride ourselves on delivering outstanding experiences across our diverse portfolio of hotels, restaurants, and resorts. Our dedicated team is committed to ensuring every guest enjoys exceptional service, whether they are attending a large conference or enjoying a quiet meal. We...


  • Grand Rapids, Michigan, United States Cooper People Group Full time

    Cooper People Group - Office CoordinatorAbout UsCooper People Group (CPG) is an innovative and rapidly expanding startup focused on improving workplace dynamics. Our dedicated team of HR specialists is devoted to supporting small to mid-sized enterprises in the Great Lakes area with their human resources requirements. We excel in delivering assistance to...