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Administrative Support Specialist
2 months ago
This position operates in a hybrid work environment, necessitating occasional in-office attendance. Ideal candidates should reside in specific regions of Washington State.
POSITION OVERVIEW:
This role entails providing comprehensive administrative assistance to management and departmental programs. The incumbent will handle sensitive healthcare information and confidential data as required to fulfill job responsibilities.
KEY RESPONSIBILITIES:
- Engage with internal and external stakeholders, exercising significant discretion and initiative.
- Deliver word processing, data management, and spreadsheet services, including the use of graphics and presentation tools.
- Perform general administrative tasks, which may encompass: responding to routine inquiries, managing phone communications, coordinating volunteer activities, organizing schedules and travel plans, maintaining confidential documentation, and supporting committees.
Additional duties may include:
- Assuming leadership roles in various projects as directed.
- Conducting research and compiling data for reports, proposals, and correspondence.
- Facilitating meetings and community activities.
- Ensuring compliance with regulatory standards.
- Providing information and referral services, maintaining resource directories, and offering minimal case management support.
- Coordinating events, workshops, and other activities for direct service programs.
- Assisting with other tasks as assigned.
REQUIRED SKILLS AND QUALIFICATIONS:
- Proficient understanding of office protocols and advanced skills in MS Office applications, with the ability to produce clear and grammatically correct written communications.
- Strong interpersonal abilities to effectively engage with diverse populations and personnel at all levels.
- Demonstrated capacity to work autonomously, prioritize tasks, and manage departmental responsibilities.
- Ability to thrive under pressure, demonstrating initiative, resourcefulness, and sound judgment.
- Familiarity with human service organizations.
- Excellent human relations skills to foster effective communication within a culturally diverse environment.
- Commitment to supporting an inclusive organizational culture.
WORK ENVIRONMENT:
This role may be conducted in various settings, including professional offices and community centers. Employees may encounter:
- Moderate noise levels typical of an office environment.
- Standard office lighting and temperature conditions.
- Frequent interruptions depending on the work location.
- Requirements to work in confined spaces.
- Extended periods of computer use.
- Occasional travel to different site locations.
REMOTE WORK POLICY:
While remote work is a benefit of the flexible workplace, it may not be available for all positions. Certain roles necessitate regular in-office presence, and remote work arrangements may be modified based on organizational needs.
PHYSICAL REQUIREMENTS:
- Regularly required to stand, sit, communicate, and utilize hands for computer and telephone operations; occasionally required to reach, bend, and kneel.
- Close vision capabilities are necessary for computer tasks.
- Consistent attendance is essential.
- Ability to lift items weighing up to 30 pounds.
Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions.
MINIMUM QUALIFICATIONS:
- Three to four years of relevant experience, or a combination of education and experience demonstrating the necessary skills for the role.
- Successful completion of a criminal background check.
- Successful completion of a driving record check if the position involves regular driving duties.
PREFERRED QUALIFICATIONS:
- Bi-lingual capabilities as needed.
SALARY AND BENEFITS:
The salary for this position is competitive, with a starting range based on experience. Employees will receive vacation leave, employee appreciation days, sick leave, and paid holidays throughout the year, along with access to EAP and mental health benefits.
