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Administrative Support Specialist

2 months ago

Grand Rapids, Michigan, United States Gooding Solutions Full time
Job Overview

We are looking for a skilled Administrative Support Specialist with a solid background in various office functions including Accounts Payable, Accounts Receivable, Scheduling, Invoicing, and Bookkeeping. The ideal candidate will possess strong customer service abilities and a keen attention to detail.

Key Responsibilities:

  • Organizes work by collecting and categorizing documents and relevant information.
  • Processes payments by confirming transaction details, arranging schedules, preparing disbursements, and securing payment approvals.
  • Generates revenue by validating transaction details, calculating charges and refunds, and preparing invoices for mailing.
  • Ensures timely collection of payments by following up on overdue accounts and informing clients of payment issues.
  • Prepares financial statements by gathering, analyzing, and summarizing account data and trends.
  • Maintains accounting records by posting transactions in ledgers.
  • Confirms account accuracy by reconciling statements and transactions.
  • Addresses account discrepancies by reviewing documentation and making necessary adjustments.
  • Safeguards financial data by adhering to internal accounting protocols.
  • Protects financial information by conducting regular database backups.
  • Preserves financial history by organizing and filing accounting documents.
  • Contributes to team objectives by achieving related results as necessary.
  • Manages incoming work schedules effectively.
  • Creates invoices for services rendered.

Qualifications:

  • Experience in accounting, finance, or a related field is required.
  • Basic understanding of GAAP principles.
  • Ability to manage multiple tasks and prioritize effectively.
  • Strong organizational capabilities.
  • Detail-oriented with a focus on deadlines.
  • High level of accuracy in work.
  • Exceptional attention to detail.
  • Excellent customer service skills.
  • Strong negotiation abilities.
  • Proficient in mathematical calculations.

Education and Experience:

  • A Bachelor's degree is preferred; however, an Associate degree in a related field will be considered.
  • A minimum of three years of experience in accounting is required.
About Gooding Solutions

Gooding Solutions specializes in the repair and installation of loading dock equipment and doors, serving commercial and industrial clients in West Michigan. We are a reputable organization committed to delivering top-notch service to our clients. Our customers trust us for our professionalism, timeliness, and ability to complete tasks efficiently. We prioritize continuous improvement through ongoing education and the implementation of the safest operational protocols. Our team values collaboration and enjoys working together to meet customer needs.