Executive Administrative Coordinator

1 week ago

Coral Gables, Florida, United States Bradesco Bank Full time

Note: Only candidates with US Work Authorization will be considered.

Key Responsibilities:

  • Oversee the scheduling, appointments, expense documentation, and travel logistics for executives.
  • Coordinate projects as directed by senior management.
  • Assist in the preparation, editing, and maintenance of important documents.
  • Provide effective solutions to administrative challenges.
  • Act as the liaison between executives and both internal and external stakeholders.
  • Serve as the main contact for building management, addressing concerns related to office facilities and infrastructure.
  • Ensure that subtenants receive adequate support and verify adherence to agreements to foster positive relationships.
  • Organize and facilitate executive meetings and events as required.
  • Prepare and refine reports and presentations.
  • Prioritize and organize executive tasks to enhance productivity.
  • Supervise administrative personnel.
  • Conduct research and gather data to assist in decision-making processes.
  • Implement and uphold office policies and procedures.
  • Enhance office workflows and streamline processes.
  • Manage facility operations to ensure a productive work environment.
  • Effectively monitor and manage the budget.
  • Communicate with vendors, subtenants, suppliers, and service providers.
  • Serve as a resource for employees regarding facility-related inquiries.
  • Maintain confidentiality and handle sensitive information with care.
  • Collaborate with various departments to ensure smooth cross-functional operations.

Qualifications:

  • At least two years of experience in a similar role.
  • Extensive experience working with C-Level Executives.
  • Strong multi-tasking abilities and attention to detail.
  • Willingness to work flexible hours as needed.

Education:

  • Minimum of an Associate's degree (A.A.).

Language Proficiency:

  • Fluency in English and Portuguese is required, with excellent written and verbal communication skills. Knowledge of Spanish is a plus.

Bradesco Bank is an Equal Opportunity/Affirmative Action Employer, M/F/V/D.

Please note: No employment agencies, headhunters, executive search firms, or representative calls will be accepted.

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