Senior Specialist in Business Operations

2 weeks ago

Tempe, Arizona, United States Arizona State University Full time
Job Overview

We are looking for an experienced professional to join our organization in a key position that significantly influences our financial stability and operational effectiveness. This role, which reports to the Assistant Director of Knowledge Enterprise, involves a diverse array of essential tasks, including financial management, procurement, payroll oversight, staffing coordination, and support for academic services. The ideal candidate will be instrumental in executing and enhancing vital financial and administrative processes.

Key Responsibilities
  • Develop and manage budget proposals and establish a budget control system to oversee expenditures.
  • Assist faculty or research staff with post-award grant and contract processes, including budget formulation and compliance with federal and state regulations.
  • Conduct budget-to-actual analyses and maintain payroll efforts, including future projections.
  • Provide guidance and oversight to assigned staff or student workers.
  • Monitor account expenditures, maintain detailed budgets, and ensure compliance with budget guidelines.
  • Process travel reimbursements and manage purchasing activities in accordance with established policies.
  • Prepare and analyze administrative and financial reports, providing insights and recommendations.
  • Coordinate responses to audits and prepare necessary documentation for financial records.
  • Plan and facilitate events, workshops, and meetings, managing logistics and communications.
  • Represent the department in various committees and liaise with diverse stakeholders.

Working Environment
  • Work is conducted in a controlled office environment, requiring extended periods of sitting and computer use.
  • Frequent standing and walking may be necessary to perform job functions.
  • Ability to adapt to changing priorities and resolve conflicts as they arise.
  • Clear communication is essential for executing job responsibilities.

Qualifications

A Bachelor's degree in a relevant field along with five years of related experience, or nine years of relevant experience, or an equivalent combination of education and experience that demonstrates the necessary knowledge, skills, and abilities.

About the Department

Arizona State University's Mary Lou Fulton Teachers College is dedicated to enhancing education through knowledge creation, community engagement, and action-oriented initiatives. The college is recognized nationally for its leadership in teacher preparation and educational research, preparing thousands of educators each year.

We are committed to fostering an inclusive environment that promotes excellence in our educational offerings and institutional relationships.

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