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Business Operations Specialist Sr.
2 months ago
We are seeking a highly skilled and detail-oriented Business Operations Specialist Sr. to join our Executive Administration Business Office team at Arizona State University. This role is critical in supporting the smooth and efficient operations within our dynamic department.
Key Responsibilities- Financial Support: Assist assigned units with financial transactions, ensuring compliance with ASU and sponsor requirements. Secure appropriate documentation, respond to inquiries, and support relationships with vendors and suppliers.
- Resource Support: Serve as a point of contact for fiscal policies and procedures. Maintain knowledge of ASU practices and policies to assist internal and external stakeholders.
- Account Support: Help oversee account expenditures, ensure accurate documentation, and support budget maintenance and reconciliation.
- Financial System Actions: Assist in initiating financial actions, including requisitions, expense transfers, journals, and payments.
- Report Assistance: Support the preparation and organization of departmental administrative and financial reports.
- Grant Coordination: Assist with pre and post-award grant activities, including budget preparation, account monitoring, expense forecasting, and financial reporting.
- Process Improvement: Assist in evaluating business processes to identify opportunities for efficiency improvements.
- Risk Management: Support the identification and mitigation of potential risks associated with financial and operational activities.
- Team Collaboration: Work collaboratively with team members to foster a supportive and efficient work environment.
- Multi-tasking: Manage multiple responsibilities and deadlines, adapt to changing situations, and support team goals.
- Continuous Learning: Stay updated on policies and procedures related to grants and enhance knowledge.
- Minimum Qualifications: Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
- Desired Qualifications: Grants Management Knowledge: Understanding of grant management policies, procedures, and regulations. Higher Education Experience: Familiarity with accounting, budgeting, and purchasing in a higher education setting. Numerical Proficiency: Experience working with numerical computations and spreadsheets for reporting purposes. Attention to Detail: Demonstrated strong attention to detail. Problem-Solving Skills: Ability to manage workloads effectively and prioritize tasks. Analytical Skills: Ability to assist in preparing and analyzing financial models, forecasts, and reports. Communication Skills: Evidence of effective communication skills with a focus on customer service. Relationship Building: Experience in building strong relationships and working collaboratively. Team and Independent Work: Success in working both independently and as part of a team in a fast-paced environment. ASU Systems Familiarity: Experience using ASU enterprise systems such as Workday, Peoplesoft, Concur, and ERA.
