Administrative Coordinator
2 weeks ago
A leading, innovative biotechnology firm is seeking a highly skilled Executive Assistant to provide comprehensive support to the CEO. This role is pivotal in fostering relationships with key stakeholders, exercising sound judgment in various scenarios, and effectively managing multiple priorities. The ideal candidate will possess exceptional communication skills and demonstrate outstanding organizational capabilities.
Key Responsibilities
- Oversee the CEO's calendars, meetings, and schedules, adeptly resolving conflicts and prioritizing tasks for optimal time management.
- Disseminate agendas and promptly address calendar modifications as required.
- Collaborate closely with team members to navigate upcoming commitments and responsibilities, ensuring follow-up on organizational matters.
- Arrange detailed travel logistics for team members, including domestic and international itineraries.
- Prepare expense reports and manage credit card reconciliations.
- Handle correspondence, invoices, and the execution of confidentiality and consulting agreements.
- Coordinate logistics for special events such as team meetings, conferences, and team-building activities.
- Engage with internal and external stakeholders with professionalism and accuracy.
- Project a positive and professional demeanor to all visitors and suppliers.
- Facilitate communication among team members by gathering information, providing updates, and organizing priorities.
- Draft and proofread correspondence, documents, and reports while maintaining organized electronic and paper files.
- Proactively identify and resolve issues as they arise.
Qualifications
- Experience in a dynamic, high-growth environment is essential.
- Proficient in technical skills, particularly with MS Office Suite (PowerPoint, Word, Outlook, Excel).
- Ability to meet deadlines and manage multiple tasks in a fast-paced setting.
- A collaborative team player with a strong customer service orientation.
- Exceptional organizational skills coupled with superior verbal and written communication abilities.
- Meticulous attention to detail in all tasks.
- Ability to handle confidential information with integrity.
- Comfortable working with all levels of staff and skilled in conflict resolution.
Compensation
- $105,000 - $110,000
This organization is an Equal Opportunity Employer and considers qualified applicants for employment without regard to race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected characteristic.
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