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Administrative Coordinator

2 months ago

Woburn, Massachusetts, United States Manning Personnel Group, Inc. Full time

A leading, innovative clinical-stage biotechnology firm is in search of a highly skilled Administrative Coordinator to support executive operations. This pivotal role involves fostering relationships with key stakeholders, exercising sound judgment in various situations, and effectively managing multiple priorities. The successful candidate will provide direct support to the CEO.

Key Responsibilities

  • Oversee the CEO's calendars, meetings, and schedules, adeptly resolving conflicts and prioritizing tasks for optimal time management.
  • Communicate meeting agendas and adapt to calendar modifications as necessary.
  • Collaborate closely with team members to manage upcoming commitments and responsibilities, ensuring follow-up on organizational matters.
  • Arrange comprehensive domestic and international travel logistics for team members, including flights, accommodations, and transportation as required.
  • Prepare expense reports and manage credit card reconciliations.
  • Handle mail, invoices, purchase orders, and the execution of confidentiality and consulting agreements.
  • Coordinate logistics for special events such as team meetings, conferences, seminars, workshops, and team-building activities.
  • Engage with internal and external stakeholders with professionalism and efficiency.
  • Maintain a positive and professional demeanor with all visitors and suppliers.
  • Facilitate effective communication among team members by gathering information, providing updates, anticipating inquiries, and organizing priorities.
  • Draft and proofread correspondence, including letters, memos, and reports, while maintaining organized paper and electronic files.
  • Proactively identify and resolve issues as they arise.

Qualifications

  • Experience in a high-growth, dynamic environment is essential.
  • Proficient technical skills, particularly in MS Office Suite (PowerPoint, Word, Outlook, Excel).
  • Ability to meet deadlines and manage multiple tasks in a fast-paced setting.
  • A collaborative team player with a strong customer service focus.
  • Outstanding organizational skills coupled with excellent verbal and written communication abilities.
  • Meticulous attention to detail in all tasks.
  • Ability to handle sensitive information with confidentiality and integrity.
  • Comfortable working with employees at all levels and skilled in conflict resolution.

Compensation

  • $105k - $110k

The company is an Equal Opportunity Employer and considers qualified applicants for employment without regard to race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.