Senior Executive Support Specialist

2 weeks ago

Santa Monica, California, United States Solomon Page Full time

Company Overview:

Solomon Page is a distinguished staffing and executive search firm, recognized for delivering tailored solutions across various sectors. Our client, a prominent player in the entertainment industry, is seeking an Executive Assistant to provide comprehensive support to senior leadership.

Position Overview:

This role involves a hybrid work schedule, combining onsite and remote work. The successful candidate will play a pivotal role in ensuring the smooth operation of executive functions.

Key Responsibilities:

  • Effectively manage daily operations in support of executive management.
  • Exhibit professionalism and a positive service attitude, demonstrating meticulous attention to detail and superior organizational capabilities.
  • Schedule appointments and meetings independently, coordinating logistics without requiring consultation.
  • Oversee executives' calendars, including travel arrangements and registrations.
  • Facilitate complex meetings and events, which may involve multiple stakeholders and international travel.
  • Handle a variety of inquiries, providing guidance on office policies and procedures while maintaining confidentiality.
  • Draft sensitive correspondence that requires a high level of initiative and judgment.
  • Assist with visa application processes and maintain office supplies and equipment.
  • Support program or project management by preparing materials and managing timelines.
  • Generate and distribute reports, proposals, and presentations accurately.
  • Maintain and organize standard spreadsheets, databases, or reports.

Qualifications:

  • Bachelor's degree in a relevant field.
  • A minimum of three years of relevant experience.
  • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
  • Strong understanding of administrative functions and processes.
  • Excellent verbal and written communication skills, capable of engaging with all organizational levels.
  • Proven ability to handle confidential information with discretion.
  • Demonstrated skills in prioritization, decision-making, and adaptability.

If you possess the necessary qualifications and are interested in this opportunity, we encourage you to explore this role further.

Benefits:

Solomon Page offers a comprehensive benefits package for hourly employees, including medical, dental, 401(k), direct deposit, and commuter benefits.

Join Us:

Founded in 1990, Solomon Page is committed to fostering long-term relationships based on trust and delivering exceptional results. For more information about our services and opportunities, please visit our website.

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