Childcare Program Coordinator and Administrative Support

2 weeks ago


Saint Paul, Minnesota, United States Adults' & Children's Alliance Full time
Position Overview

Benefits:

  • 401(k) plan
  • 401(k) matching contributions
  • Dental coverage
  • Flexible working hours
  • Health insurance options
  • Paid leave

Role: Childcare Program Coordinator and Administrative Support

Location: In-Person

This role involves collaborating with licensed in-home childcare providers participating in the USDA Child and Adult Care Food Program (CACFP). The CACFP is a federal initiative that offers financial reimbursement to childcare providers for serving nutritious meals and snacks that comply with established meal pattern standards.


Key Responsibilities
  • Deliver technical guidance regarding the CACFP procedures and resources to providers.
  • Process claims efficiently.
  • Provide office-based support to the field team.
  • Manage a caseload that includes home visits.
  • Facilitate orientations for new CACFP providers.
  • Perform data entry using QuickBooks, manage accounts payable, and maintain virtual filing systems.
  • Participate in provider workshops and program conferences, both locally and out-of-state.
  • Engage in research, recruitment, and outreach activities.

Essential Qualifications
  • Minimum of a high school diploma.
  • Strong communication abilities.
  • Effective time management skills.
  • Capability to work independently as well as collaboratively.
  • Proficient in using and managing basic technology (computer, laptop, iPad, printer, phone).
  • Able to lift items weighing up to 15 lbs.

Preferred Qualifications (not mandatory)
  • Familiarity with the Child and Adult Care Food Program (CACFP) and the KidKare by Minute Menu application.
  • Bilingual proficiency in English and Spanish, English and Somali, or English and Hmong.

Additional Requirements
  • Availability generally Monday through Friday during standard business hours, with occasional evening and weekend commitments.
  • Possession of a valid driver's license in Minnesota.
  • Current vehicle insurance coverage.
  • Ability to access childcare environments that may not be fully accessible, including navigating tight spaces, stairs, and varying weather conditions.


  • Saint Paul, Minnesota, United States Center for Energy and Environment Full time

    The primary function of this role will be to coordinate the recruitment, outreach, and retention efforts of CEE's workforce program(s). CEE is seeking an individual experienced in outreach, recruitment and coordination for employment services or workforce development programs in a non-profit or social service setting.This role will support the Workforce...


  • Saint Paul, Minnesota, United States PUBLIC HOUSING AGENCY OF THE CITY OF ST PAUL Full time

    Job OverviewPosition Title: Management Support ClerkAccountable To: Resident Services ManagerDepartment: Resident ServicesBand: AGrade: 1Subgrade: 3Join a highly regarded public housing agency dedicated to enhancing community welfare through the provision of affordable housing solutions. The Public Housing Agency of the City of St. Paul has been a vital part...


  • Saint Paul, Minnesota, United States Adults' & Children's Alliance Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Program Advisor and Office Support Specialist to join our team at Adults' & Children's Alliance. This is a unique opportunity to work with licensed in-home childcare providers on the USDA Child and Adult Care Food Program (CACFP).Key ResponsibilitiesProvide technical assistance and support to...

  • Program Coordinator

    5 days ago


    Saint Paul, Minnesota, United States Radias Health Full time

    Job SummaryRadias Health is seeking a highly skilled and detail-oriented Clinical Program Coordinator to support our Residential Support Services (RSS) program. This individual will work closely with the Program Director and Managers, Mental Health Counselors, and other staff to ensure the smooth operation of the program.Key ResponsibilitiesReferral and...


  • Saint Paul, Minnesota, United States Blue Star Partners LLC Full time

    Job OverviewPosition Title: Administrative Assistant IVLocation: St. Paul, MN – 100% OnsiteContract Type: W-2 onlyRole Summary:The Administrative Assistant IV will play a pivotal role in providing comprehensive support to the site staff and leadership at Blue Star Partners LLC. This position involves the coordination, planning, and organization of various...


  • Saint Paul, Minnesota, United States Blue Star Partners LLC Full time

    Job OverviewPosition Title: Administrative Assistant IVLocation: St. Paul, MN – 100% OnsiteContract Type: W-2 onlyRole Summary:The Administrative Assistant IV will deliver comprehensive support to the site staff and leadership at Blue Star Partners LLC. This role involves coordinating, planning, and organizing various site events and corporate initiatives...


  • Saint Paul, Minnesota, United States Blue Star Partners LLC Full time

    Job OverviewPosition Title: Administrative Assistant IVLocation: Onsite – Local candidates onlyContract Type: W-2 onlyContract Duration: Temporary with potential for extensionWork Schedule: Full-time, 40 hours per week (Overtime compensated at Time and a Half)Compensation: $25/hourRole Summary:The Administrative Assistant IV will deliver comprehensive...


  • Saint Paul, Minnesota, United States St. Catherine University Full time

    Global Programs CoordinatorDivision: Academic AffairsDepartment/Office: Global Studies - OperationsAdvertisement:The Global Studies Program at St. Catherine University invites applications for a .80 FTE (non-exempt) Global Programs Coordinator.St. Kate's vision is to be respected globally for educating women who transform the world. The Global Studies office...


  • Saint Paul, Minnesota, United States Hmong American Farmers Association Full time

    Job OverviewPosition Summary:The Executive Administrative Coordinator plays a crucial role in supporting the operational and administrative functions of the organization. This position encompasses a range of responsibilities including managing office operations, facilitating communication, and organizing various events and activities.Key...


  • Saint Paul, Minnesota, United States Sunrise Systems Full time

    Position: Leave Administration Coordinator Company: Sunrise Systems Job Overview:The Leave Administration Coordinator plays a crucial role in managing various employee leave programs. This position involves:Overseeing different leave types including disability, Family and Medical Leave Act (FMLA), workers' compensation, military leave, and personal...


  • Saint Paul, Minnesota, United States North Star Health Alliance, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at North Star Health Alliance, LLC. As an Administrative Assistant, you will provide critical support to our management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative and clerical support, including data...


  • Saint Paul, Minnesota, United States AtWork Group Full time

    About the Role:We are seeking a highly organized and efficient Administrative Assistant to join our team at AtWork Group. As an Administrative Assistant, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Provide administrative support to our management team and...


  • Saint Paul, Minnesota, United States Sunrise Systems Full time

    Position: Leave Administration Coordinator Company: Sunrise Systems Job Overview: The Leave Administration Coordinator plays a crucial role in managing various employee leave programs. This position involves: Overseeing multiple leave initiatives including disability, Family and Medical Leave Act (FMLA), workers' compensation, military leave, and personal...


  • Saint Paul, Minnesota, United States AtWork Group Full time

    About the Role:We are seeking a highly organized and efficient Administrative Assistant to join our team at AtWork Group. As an Administrative Assistant, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Provide administrative support to our management team and...


  • Saint Paul, Minnesota, United States Dolphin Group Companies Full time

    Job SummaryWe are seeking a highly organized and personable Administrative Support Professional to join our team at Dolphin Group Companies. As an Office Operations Coordinator, you will play a vital role in supporting the operations of our school district offices and K-12 locations.Key Responsibilities:Perform a variety of administrative tasks, including...


  • Saint Paul, Minnesota, United States Community Dental Care Full time

    Job OverviewAt Community Dental Care (CDC), we are dedicated to providing exceptional, compassionate, and culturally attuned oral health services to our patients. We seek individuals who are passionate about our mission and aspire to make a positive impact in the community. Our organization values its employees and provides the necessary resources and...


  • Saint Paul, Minnesota, United States Focused Staffing Full time

    Job SummaryFocused Staffing is seeking an experienced Special Education Program Coordinator to oversee the implementation of special education programs and services. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a deep understanding of special education regulations and procedures.Key ResponsibilitiesDevelop...


  • Saint Paul, Minnesota, United States Lyngblomsten Full time

    Position OverviewTitle: Executive Administrative Assistant (Full-Time, 40 hours/week)Department: Administration/Corporate OfficeLocation: Como Park CampusKey ResponsibilitiesAs an Executive Administrative Assistant, you will provide comprehensive support to the executive leadership team, including the President/CEO, CFO, VP of Communications & Stewardship,...


  • Saint Paul, Minnesota, United States KB Service Company Full time

    Job OverviewWe are looking for a meticulous and proactive Financial and Administrative Coordinator to support our accounting division and facilitate general office functions. The successful candidate will possess a solid foundation in financial management and administrative tasks, coupled with exceptional organizational abilities and the capacity to thrive...


  • Saint Paul, Minnesota, United States Lyngblomsten Full time

    Position OverviewTitle: Executive Administrative Assistant (Full-time, 40 hours/week)Department: Administration/Corporate OfficeKey Responsibilities:Provide direct assistance to the President/CEO, CFO, VP of Communications & Stewardship, and Director of Community Services.Organize meeting logistics and hospitality arrangements.Draft standard correspondence...