Office Coordinator

2 weeks ago


Missoula, Montana, United States LC Staffing Full time

Administrative Assistant

We are seeking a dedicated Administrative Assistant to support our operations at a prominent HVAC firm. This role is ideal for individuals who possess a warm personality, strong organizational abilities, and a commitment to delivering outstanding customer service.

Location:
In-person position

Compensation:
$17.00/hour

Work Schedule:
Monday to Friday, 8:00 a.m. to 4:30 p.m. (includes a 30-minute unpaid lunch break)

Employee Benefits:

  • 401K plan with up to 4% company contribution
  • Life insurance coverage
  • 50% employer-paid health insurance
  • Seven paid holidays and two half-days (includes a paid day off for your birthday)
  • Paid vacation time

Key Responsibilities:

  • Manage and route incoming phone calls
  • Coordinate service and maintenance appointments
  • Monitor voicemails and emails from clients
  • Handle vendor invoices, returns, and payments
  • Sort mail, scan, and organize documents
  • Conduct customer collections
  • Assist with social media management
  • Maintain vehicle service logs

Qualifications:

  • No prior experience necessary, although mechanical knowledge is advantageous
  • Friendly and professional phone etiquette
  • Proficient in Microsoft Office Suite
  • Highly organized and able to think on your feet

We look forward to your application.


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