Lead Executive Coordinator

2 weeks ago

San Francisco, California, United States Alembic Limited Full time
About Alembic Limited

Alembic Limited leverages advanced algorithms and integrated AI solutions to revolutionize marketing data analytics. Unlike conventional tools that merely highlight correlations, Alembic delivers genuine causation insights, empowering organizations across various sectors to measure the effectiveness of every marketing initiative and optimize future investments. Our company is supported by prominent technology visionaries and innovators.

Position Overview - Senior Executive Assistant

We are in search of a skilled Senior Executive Assistant to collaborate closely with our CEO. This role involves managing the CEO's calendar, prioritizing significant matters, and overseeing both internal and external communications. Your contribution is vital in ensuring the CEO's time is utilized efficiently and that operational responsibilities are executed flawlessly.

The ideal candidate is proactive, capable of working autonomously, and possesses a keen interest in the convergence of technology and marketing. This position offers a unique opportunity to engage with a dynamic, high-impact team and gain insights into the operations of leading-edge AI technology firms.

Key Responsibilities:
  • Calendar Management: Oversee the CEO's scheduling, coordinating internal and external meetings while avoiding conflicts and ensuring optimal time usage.
  • Stakeholder Communication: Facilitate effective communication and follow-ups with key stakeholders, including VIP contacts, potential recruits, sales prospects, media, and investors. This entails managing correspondence, scheduling follow-up meetings, and ensuring prompt responses to inquiries.
  • Communication Oversight: Manage internal and external communications, drafting emails, memos, and other necessary documents. Maintain an organized communication system to prevent any oversight.
  • Collaborative Support: Work collaboratively with team members across the organization to ensure smooth operations and provide support to the CEO.
  • Travel Coordination: Organize travel arrangements for the CEO and proactively manage ad hoc tasks.
Qualifications for Success:
  • Experience: Minimum of 4 years in an Executive Assistant or operations/support role.
  • Support Skills: Proven experience in supporting senior executives with proactive, fast-paced leadership styles.
  • Communication Skills: Exceptional verbal and written communication abilities, with a strong emphasis on writing proficiency.
  • Organizational Skills: Outstanding organizational, project management, problem-solving skills, and multitasking capabilities.
  • Preferred Experience: Familiarity with the dynamics of startups and the technology sector is advantageous.
Work Environment: We operate on a hybrid schedule, allowing for a blend of in-office and remote work.

Employee Benefits: Our extensive benefits package includes medical, vision, and dental coverage, flexible PTO, life insurance, retirement plans, parental leave, commuter benefits, and wellness programs.

If you are a highly organized, proactive individual eager to contribute to a rapidly growing startup, we encourage you to explore this opportunity further.

Our Commitment to Diversity: At Alembic Limited, diversity, equity, and inclusion are fundamental to our identity. We are dedicated to these principles across all aspects of our operations globally. We believe that diverse perspectives foster better ideas to address the complex challenges of an evolving and diverse world. Furthermore, we view diversity and inclusion as a competitive advantage for our business and our team. This commitment shapes all our decisions, solutions, and interactions with customers.

  • Lead Executive Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States FORGE Full time

    Company Overview:At Forge, we recognize that our personnel are our most valuable resource. As pioneers in technology within the private market, our aim is to create a more prosperous future for all. We embody this vision through our core values of boldness, humility, and accountability.Every day, we witness the impact of our vision on the world, assisting...

  • Lead Executive Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States FORGE Full time

    Company Overview:At Forge, we recognize that our workforce is our most valuable resource. As pioneers in technology within the private market, our goal is to create a more prosperous future for all. We embody this vision through our core values of being courageous, modest, and responsible.Every day, we witness the impact of our mission, aiding the teams...

  • Lead Executive Assistant

    2 weeks ago

    San Francisco, California, United States Gusto Full time

    About GustoGusto is a contemporary, online platform designed to assist small enterprises in managing their workforce. In addition to comprehensive payroll services, Gusto provides health benefits, retirement plans, expert human resources, and team management solutions. Currently, Gusto operates in multiple locations across the country, serving over 300,000...

  • Lead Executive Assistant

    1 week ago

    San Francisco, California, United States Alembic Limited Full time

    About Alembic Limited Alembic Limited leverages advanced algorithms and integrated AI technologies to revolutionize marketing data analysis. Unlike conventional tools that merely identify correlations, Alembic delivers genuine causation insights, empowering organizations across various sectors to assess the impact of every marketing initiative and optimize...

  • Lead Executive Assistant

    2 weeks ago

    San Francisco, California, United States Gusto Full time

    About GustoGusto is a contemporary, online platform designed to assist small enterprises in managing their workforce. In addition to comprehensive payroll services, Gusto provides health benefits, retirement plans, expert human resources, and team management solutions. Currently, Gusto operates in multiple locations across the country, serving over 300,000...

  • Lead Event Coordinator

    2 weeks ago

    San Francisco, California, United States BCforward Full time

    BCforward is seeking a dedicated Lead Event Coordinator for an exciting opportunity.Position Title: Lead Event Coordinator Location: Remote Job Type: Full-Time, Contract Compensation: Competitive hourly rate Role Overview:The Lead Event Coordinator will be responsible for orchestrating a variety of events, ensuring each is executed flawlessly and aligns with...

  • Executive Director of Operations

    60 minutes ago

    San Francisco, California, United States Scion Executive Search Full time

    About the RoleScion Executive Search is proud to partner with LifeMoves, a leading nonprofit organization dedicated to ending homelessness in the Silicon Valley, to find a seasoned Chief Operating Officer to join their executive team.Job SummaryThe Chief Operating Officer will be responsible for overseeing the day-to-day operations of LifeMoves, ensuring the...

  • Senior Executive Coordinator

    2 weeks ago

    San Francisco, California, United States Chime Full time

    About the Position We are seeking a highly organized, proactive, and detail-oriented individual to join our team as a Senior Executive Coordinator. In this pivotal role, you will collaborate closely with our Executive Leadership, ensuring seamless operations and effective communication. Your contributions will be vital in managing schedules, organizing...

  • Administrative Executive Coordinator

    2 weeks ago

    San Francisco, California, United States University of California Full time

    Position OverviewThe University of California is seeking a highly skilled Executive Assistant to provide comprehensive administrative and project management support to senior executives within the organization.Key Responsibilities:1. Facilitate effective communication and manage essential data flow.2. Oversee and execute special projects or assignments that...

  • Senior Executive Coordinator

    1 week ago

    San Francisco, California, United States Emerge Talent Cloud Full time

    Job OverviewPOSITION TITLE: Executive AssistantREPORTS TO: Chief Operating Officer (COO)POSITION SUMMARY:We are in search of a meticulous and highly organized Executive Assistant to deliver comprehensive administrative support to our executive leadership team. The successful candidate will exhibit a proactive approach, resourcefulness, and the ability to...

  • Senior Executive Coordinator

    1 week ago

    San Francisco, California, United States Emerge Talent Cloud Full time

    Job OverviewPOSITION TITLE: Executive AssistantREPORTS TO: Chief Operating Officer (COO)POSITION SUMMARY:We are in search of a meticulous and highly organized Executive Assistant to deliver comprehensive administrative support to our executive leadership team. The successful candidate will demonstrate a proactive and resourceful approach, adeptly managing a...

  • Senior Executive Coordinator

    2 weeks ago

    San Francisco, California, United States Suffolk Construction Full time

    About Suffolk ConstructionSuffolk Construction is a leading national firm dedicated to building, innovating, and investing in the future of construction. As a comprehensive organization, Suffolk provides value throughout the entire project lifecycle by integrating its core construction management services with specialized vertical service lines that...

  • Senior Executive Coordinator

    2 weeks ago

    San Francisco, California, United States Levi Strauss & Co. Full time

    POSITION SUMMARYAt Levi Strauss & Co., we pride ourselves on our originality and innovation. As a historic leader in the apparel industry, we have continuously redefined our products and practices to align with our values of sustainability and self-expression.The Senior Executive Coordinator will play a pivotal role in providing comprehensive administrative...

  • Lead Executive Assistant

    2 weeks ago

    San Francisco, California, United States eTeam Inc Full time

    Pay Rate: $38 - $41/Hour Contract Duration: 1 Month Position Overview: eTeam Inc is seeking a highly skilled Executive Assistant Business Partner (EABP) to support our senior leadership team, including the VP of Investor Relations & Treasury, VP of Corporate Development, and VP of Internal Audit. This role is crucial for ensuring that the executives'...

  • Administrative Executive Coordinator

    2 weeks ago

    San Francisco, California, United States Levi Strauss & Co. Full time

    POSITION SUMMARY At Levi Strauss & Co., we pride ourselves on our innovative spirit and commitment to sustainability. As a global leader in apparel, we are looking for a dedicated professional to join our team as an Executive Assistant. This role is essential in providing high-level administrative support to our senior executives, ensuring seamless...

  • Executive Administrative Coordinator

    1 week ago

    San Francisco, California, United States Aux Talent Full time

    Position Overview: An esteemed Private Equity firm is seeking an Executive Administrative Coordinator to enhance the efficiency of the Administrative team. This position will deliver high-level administrative support to several deal team members and facilitate deal coordination as required.Key Responsibilities:Manage calendars and coordinate travel...

  • Senior Executive Coordinator and Office Supervisor

    2 weeks ago

    San Francisco, California, United States Linktree Full time

    The OpportunityWe are seeking a Senior Executive Coordinator and Office Supervisor. In this position, you will play a vital role in delivering extensive administrative assistance to our leadership team while also managing the schedules of two additional executives and overseeing the everyday functions of our office. This diverse role demands a proactive and...

  • Lead Executive Assistant

    2 weeks ago

    San Francisco, California, United States Alembic Limited Full time

    About Alembic Limited Alembic Limited utilizes advanced algorithms and integrated AI solutions to revolutionize marketing data analytics. Unlike conventional tools that merely identify correlations, Alembic delivers genuine causation insights, empowering organizations across various sectors to measure the impact of every marketing initiative and optimize...

  • Senior Executive Coordinator

    7 days ago

    San Francisco, California, United States GROUPE INSEARCH Full time

    Job OverviewABOUT GROUPE INSEARCHOur mission is to deliver exceptional value to our clients through innovative and actionable strategies coupled with exemplary execution. We strive to be the most reliable and respected partner in the commercial real estate capital markets.We aim to embody the following principles:A trusted advisor that values enduring...

  • Lead Fund Accounting Specialist

    2 weeks ago

    San Francisco, California, United States Regal Executive Search Full time

    Position OverviewWe are seeking a highly skilled Senior Fund Accountant to join our team at Regal Executive Search. This role is essential in overseeing fund administration and ensuring compliance with financial regulations.Key Responsibilities:Manage and supervise accounting operations related to fund administration.Ensure accurate financial reporting and...