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Senior Executive Coordinator and Office Supervisor
2 months ago
We are seeking a Senior Executive Coordinator and Office Supervisor.
In this position, you will play a vital role in delivering extensive administrative assistance to our leadership team while also managing the schedules of two additional executives and overseeing the everyday functions of our office.
This diverse role demands a proactive and meticulous professional with outstanding organizational, communication, interpersonal, and problem-solving abilities.Key Responsibilities
- Oversee executive schedules, including arranging meetings, coordinating travel logistics, and organizing both personal and professional engagements.
- Facilitate and support meetings, which includes preparing agendas, documenting minutes, and following up on assigned tasks.
- Manage office supplies and equipment, ensuring that the workspace is tidy, organized, and inviting for both employees and visitors.
- Establish and maintain relationships with facilities vendors, such as cleaning services.
- Act as the primary liaison for both internal and external stakeholders.
- Coordinate and manage internal and external meetings, including reserving conference rooms, arranging catering, and preparing necessary materials.
- Assist with special projects and initiatives as directed by the executive team, ensuring timely support and adherence to deadlines.
- Promote a positive and collaborative work atmosphere by fostering strong relationships with colleagues and stakeholders.
- Uphold confidentiality and manage sensitive information with the utmost discretion and professionalism.
- Support the planning and execution of company events and team-building activities as needed.
Ideal Candidate Profile
- Minimum of 5 years of relevant experience, including support for multiple executives.
- Proficient in arranging complex travel and navigating different time zones, with a background in executive support and office management.
- Familiarity with Google Suite, Slack, and Notion is advantageous but not mandatory.
- Exhibits a proactive approach, exceptional organizational skills, resilience in dynamic environments, attention to detail, and the ability to juggle multiple priorities.
Our Commitment
Linktree is dedicated to offering a competitive compensation package. Our cash compensation for this role is targeted at a range that reflects the expertise and scope of the position.
We believe in inclusion and hiring exceptional individuals with great potential, so if this role resonates with you, we encourage you to consider applying.
Work Environment
We are a global and diverse team that provides a truly flexible and family-friendly work atmosphere.
We embrace the presence of kids, pets, and the occasional delivery person during our virtual meetings. At Linktree, our team operates either fully remotely or through a flexible hybrid model.
Support for Your Growth
Our benefits approach considers the whole person and the unique contributions each individual brings to Linktree.
We aim to create an environment that enables everyone to thrive, fostering collaboration and success.
Some of the ways we support you include:
- An annual wellbeing allowance for various personal and professional development opportunities.
- Comprehensive coverage for medical, dental, vision, disability, and life insurance.
- Employer contributions towards retirement plans.
- Generous leave policies for vacation, holidays, parental leave, and volunteer time.
- Employee Stock Option Program to share in the company's success.
About Us
We are on a mission to empower individuals to curate, grow, and monetize their digital presence.
As pioneers in the "link in bio" space, we are trusted by some of the world's leading brands and personalities.
With a rapidly growing user base, Linktree is at the forefront of our industry, partnering with major names to unify digital experiences.We celebrate and support diverse perspectives and backgrounds, fostering an inclusive environment where all team members feel a sense of belonging.
Linktree welcomes all individuals, regardless of their unique experiences and identities.