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Senior Executive Coordinator
2 months ago
Suffolk Construction is a leading national firm dedicated to building, innovating, and investing in the future of construction.
As a comprehensive organization, Suffolk provides value throughout the entire project lifecycle by integrating its core construction management services with specialized vertical service lines that encompass real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies), and innovation research and development.
With a robust presence across the nation, Suffolk generates over $5.0 billion in annual revenue and employs approximately 2,600 professionals. Our main offices are strategically located in major cities across the United States.
We manage a diverse portfolio of complex and sophisticated projects, catering to clients in various sectors, including healthcare, life sciences, education, gaming, transportation, government, mission-critical operations, and commercial enterprises.
Suffolk is a privately held entity, led by our founder, chairman, and CEO, John Fish.We are proud to be recognized as one of the top contractors in the industry.
The Role:
We are looking for a Senior Executive Coordinator to provide essential support to our Senior Executives.
The ideal candidate will thrive in a dynamic and entrepreneurial environment that emphasizes mission-driven results and community engagement.
The successful individual will demonstrate sound judgment and self-motivation in various situations, possessing strong written and verbal communication skills, along with exceptional administrative and organizational abilities. The ability to prioritize and manage multiple projects effectively is crucial.
This role requires the capacity to work under pressure, managing a range of regional and corporate activities while handling confidential matters with the utmost discretion.
Key Responsibilities:
- Perform a variety of administrative tasks, including drafting reports and memos, maintaining databases, and executing advanced administrative functions.
- Handle highly confidential duties with professionalism.
- Participate in project and team meetings as necessary.
- Collaborate with Project Teams effectively.
- Coordinate travel arrangements and manage calendars.
- Organize appointments, interviews, events, and meetings.
- Independently compose correspondence, reports, forms, and other documents.
- Communicate effectively with individuals and groups of varying sizes.
- Plan and organize work to meet established deadlines.
- Establish and maintain productive working relationships with Executives, Department Heads, Project Management, and clients.
- Identify challenges and propose or implement solutions.
- Prioritize and coordinate assignments efficiently.
- Perform additional duties as assigned.
Qualifications:
- Bachelor's degree with 4 years of relevant experience or 6 to 10 years of related experience.
- Familiarity with business principles and personnel management.
- Basic understanding of research methods and techniques.
- Proficiency in standard office software applications, including word processing, spreadsheets, and database management.
- Strong written communication skills.
- Experience in the construction industry is advantageous but not mandatory.
- Ability to work independently with minimal supervision, demonstrating sound judgment and leadership capabilities.
- Must exhibit tact and discretion in all interactions.
- Ability to work collaboratively as part of a team while maintaining confidentiality.
Core Values:
We uphold the values of Passion, Integrity, Hard Work, Professionalism, and Caring in all our endeavors.
Compensation:
Our compensation range for this position is competitive and commensurate with experience and qualifications.
We also offer a comprehensive benefits package as part of our overall compensation strategy.Working Conditions:
This role primarily involves working in an office environment, where employees are expected to sit for extended periods, engage in verbal communication, and perform tasks requiring fine motor skills.
Employees may also be required to stand, walk, and reach as necessary. The work environment typically maintains a quiet to moderate noise level.EEO Statement:
Suffolk Construction is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, disability, or any other status protected by law.
This policy applies to all aspects of employment, including recruitment, hiring, promotions, and compensation.