Lead Executive Assistant

2 weeks ago

San Francisco, California, United States Alembic Limited Full time
About Alembic Limited

Alembic Limited utilizes advanced algorithms and integrated AI solutions to revolutionize marketing data analytics. Unlike conventional tools that merely identify correlations, Alembic delivers genuine causation insights, empowering organizations across various sectors to measure the impact of every marketing initiative and optimize future investments. Our company is supported by prominent technology visionaries and innovators.

Position Overview - Senior Executive Assistant

We are seeking a seasoned Senior Executive Assistant to collaborate closely with our CEO. This role involves managing the CEO's calendar, prioritizing critical issues, and overseeing both internal and external communications. Your contribution is vital in ensuring the CEO's time is utilized effectively and that operational responsibilities are executed smoothly.

The ideal candidate is a proactive individual, capable of working autonomously, and possesses a keen interest in the convergence of technology and marketing. This is a unique opportunity to engage with a dynamic, high-impact team and gain insights into the operations of companies at the forefront of AI technology.

Key Responsibilities:
  • Calendar Management: Oversee the CEO's scheduling, including internal and external meetings, ensuring no conflicts arise and that time is allocated efficiently.
  • Stakeholder Communication: Facilitate effective communication and follow-ups with key stakeholders, including VIP contacts, recruits, sales prospects, media, and investors. This includes managing correspondence and scheduling follow-up meetings to ensure timely responses.
  • Communication Oversight: Manage internal and external communications, drafting emails, memos, and other necessary documents. Maintain an organized communication system to ensure all matters are addressed promptly.
  • Collaboration Across Teams: Work collaboratively with other team members throughout the organization to ensure seamless operations and support for the CEO.
  • Travel Coordination: Organize travel arrangements for the CEO and proactively manage ad hoc tasks.
Qualifications for Success:
  • Experience: Minimum of 4 years in an Executive Assistant or operational support role.
  • Support Experience: Proven experience assisting senior executives with proactive and fast-paced leadership styles.
  • Communication Skills: Exceptional verbal and written communication abilities, with a strong emphasis on writing proficiency.
  • Organizational Skills: Outstanding organizational, project management, problem-solving skills, and the ability to multitask effectively.
  • Bonus: Familiarity with the fast-paced nature of startups and the technology sector is advantageous.
Work Environment: We operate on a hybrid schedule, with a requirement to be in the office three days a week.

Benefits: Our comprehensive benefits package includes medical, vision, and dental coverage, open PTO, life insurance, 401(k), parental leave, commuter benefits, and fitness perks.

Commitment to Diversity: At Alembic Limited, diversity, equity, and inclusion are integral to our identity. We are dedicated to these principles across all aspects of our work globally. We believe that diverse perspectives foster better ideas to address the complex challenges of an evolving and diverse world. This commitment influences all our decisions, solutions, and interactions with customers.

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