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Lead Executive Assistant

2 months ago

San Francisco, California, United States eTeam Inc Full time

Pay Rate: $38 - $41/Hour

Contract Duration: 1 Month

Position Overview:

eTeam Inc is seeking a highly skilled Executive Assistant Business Partner (EABP) to support our senior leadership team, including the VP of Investor Relations & Treasury, VP of Corporate Development, and VP of Internal Audit. This role is crucial for ensuring that the executives' schedules are well-organized and that their teams operate efficiently. The ideal candidate will excel in communication, possess a keen eye for detail, and be adept at managing multiple priorities.

Key Responsibilities:

  • Efficiently manage complex scheduling with minimal guidance; prioritize meetings and requests based on business requirements.
  • Coordinate events for senior leaders, including venue selection, content creation, logistics planning, and budget management.
  • Facilitate organization-wide meetings led by executives, including drafting agendas, capturing notes, and tracking action items.
  • Assist in the execution of strategic projects and initiatives that align with business operations; attend meetings and monitor project progress.
  • Represent the executive positively in all internal and external interactions.
  • Collaborate with HRBP on organizational changes, including creating org charts and managing communication rollouts.
  • Process and reconcile expense reports for executives, addressing discrepancies with accounting.
  • Oversee travel arrangements for executives, including accommodations and transportation, and assist with visa and passport processes.
  • Maintain and track the executive's employee recognition and morale budget.
  • Work closely with the Global Events Manager to facilitate large-scale virtual events.
  • Provide backup support for executives as needed.
  • Act as an onboarding buddy and assist in training new hires.
  • Participate in team morale events and all-hands meetings.

Qualifications:

  • Minimum of 3 years of experience supporting executives, particularly at the VP and Director levels.
  • Proficient in MAC, Workday, Expensify, Google Suite, and MS Office Suite.
  • Demonstrated ability to handle confidential information with discretion.
  • Self-motivated and capable of managing projects to completion with minimal oversight.
  • A collaborative team player willing to assist where necessary.
  • Exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.