Program Coordinator

2 weeks ago

Oak Park, Illinois, United States MS Technology, Inc. Full time
Job Overview

Position Summary:
The Project Manager plays a crucial role in overseeing projects, tasks, and various work scopes in a cohesive, organized, and effective manner.


Key Responsibilities:

Project Oversight:
  • Accountable for the budget, timeline, project controls, and technical performance of projects and their components.
  • Defines and communicates project scope, objectives, and goals.
  • Identifies client needs and requirements, developing a project execution strategy to meet deliverables and objectives.
  • Forms a cohesive project team and devises plans that balance the execution of scope.
  • Acts as the primary contact for clients regarding project activities, including negotiations on deliverables and baseline adjustments.
  • Communicates project plans and statuses to management, stakeholders, and clients.
  • Prepares documentation to support proposals, work statements, authorizations, performance monitoring, change management, and project closure.
  • Conducts project risk assessments.
  • Possesses comprehensive knowledge of project management principles, processes, systems, and financial/budgeting frameworks.

Proposal Development:
  • Evaluates proposal requests, plans, outlines, and schedules for accuracy and compliance with relevant standards.
  • Drafts proposals and refines them to ensure adherence to formatting standards, eliminating errors, and delivering information clearly and accurately.
  • Collaborates with subject matter experts, management, stakeholders, and other relevant personnel to gather necessary information for proposal creation.
  • Translates complex technical specifications and requirements into clear business language.
  • Collects feedback on written proposals and implements enhancements in writing and communication.
  • Organizes and archives proposals and related documents.

Qualifications:
  • Bachelor's degree from an accredited institution.
  • 7-10 years of experience in project management, project control, and/or proposal writing.
  • Exceptional client-facing and internal communication abilities.
  • Strong written and verbal communication skills.
  • Solid organizational skills with a keen attention to detail and the ability to multitask.
  • Proficient in project management tools.
  • Experience with resource-loaded schedules in Primavera P6 and Microsoft Project.
  • Familiarity with accounting software and client invoicing.
  • Experience in government contracting is advantageous.
  • Project Management certification is preferred.
  • DOE Q-Clearance is a plus.

Additional Skills:
  • Outstanding customer service and interpersonal communication skills.
  • Ability to engage effectively with all levels of staff and external contacts.
  • Capability to work independently as well as collaboratively within a team.
  • Ability to operate in a secure environment and manage sensitive company information appropriately.
  • Skilled in managing multiple concurrent tasks with a strong focus on processes and detail.
  • Ability to prioritize tasks and manage time effectively.
  • Competence in handling conflicts and high-pressure situations.
  • Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, Access, and SharePoint.

Benefits:

Eligible employees receive a comprehensive benefits package, which includes medical, dental, and vision insurance, short and long-term disability, life insurance, a 401(k) plan, paid time off including holidays, and tuition reimbursement.

EEO Statement:

MS Technology, Inc. is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, protected veteran status, or any other non-merit-based factors.

EEO Employer/Vet/Disabled

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