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Senior Administrative Coordinator, Executive Office

2 months ago

Washington, United States Independent Sector Full time

ABOUT INDEPENDENT SECTOR


Independent Sector (IS) serves as the sole national membership organization uniting a diverse array of changemakers, nonprofits, foundations, and corporations dedicated to enhancing civil society and ensuring the well-being of all individuals in the United States.

Our vision encompasses a world where engaged individuals, strong institutions, and vibrant communities collaborate to uplift lives and protect the natural environment, thereby fortifying democratic societies.

To realize this vision, we lead and energize the charitable community, forming partnerships with government, business, and individuals to promote the common good through our Sector Health, Policy & Advocacy, and Community Building initiatives. Our organizational strategies prioritize results and are centered on racial equity.



WHAT INSPIRES US


Sector Health: We conduct research and analysis to gain insights into the health of the nonprofit sector, informing policy and practice changes that foster healthy, trusted, and equitable nonprofit institutions.

Community Building: We cultivate a sense of community among changemakers in the social sector, empowering individuals and enhancing collective strength in pursuit of a healthy and racially just society.

Public Policy: We advocate for public policies that bolster the nonprofit sector and the communities it serves, acting as the collective voice on pressing legislative and economic issues.



WHY JOIN US

  • Attractive salary package reflecting your skills, experience, and contributions.

Comprehensive Benefits:
100% employer-covered health, dental, vision, life, and disability insurance, along with additional coverage for dependents.

Retirement Contributions:
We match up to 7.5% of your 403(b) retirement savings.

Leave Options:
Unlimited time off, paid time off (PTO), 14 holidays, parental leave, and DC FMLA.

Work-Life Balance:

Flexible core hours with a hybrid work schedule (3 days of telework), access to wellness and employee assistance programs (EAP), and Wellness Days with physical fitness reimbursement.



Professional Development:
Annual stipend for continuous learning and professional growth.

Company Events and Social Activities:
Engage in company-wide events, team-building activities, and social gatherings.

Inclusive and Collaborative Culture:
Join a diverse and inclusive workplace where your unique perspectives and contributions are valued.

Advocacy Opportunities:
Engage and represent IS at various meetings and conferences.

ROLE OVERVIEW


The Senior Administrative Coordinator plays a vital role in delivering high-level administrative support to C-suite executives, ensuring the smooth operation of the office. This position demands a blend of organizational, communication, and interpersonal skills, along with the ability to manage confidential information with the utmost discretion.


KEY RESPONSIBILITIES

  • Manage and maintain an accurate calendar of meetings and commitments for the C-suite team.
  • Draft and edit correspondence, memos, and documents on behalf of executives.
  • Assist in planning and coordinating special projects, events, or initiatives.
  • Collaborate with the Chief of Staff to the President & CEO on matters requiring joint C-suite and CEO participation to enhance office functionality and professionalism.
  • Coordinate travel arrangements, itineraries, and accommodation logistics.
  • Screen and direct phone calls, emails, and other communications appropriately.
  • Ensure the C-suite receives briefing materials for each event or meeting by coordinating with their direct reports or other staff; brief senior leadership on relevant scheduling activities and requests.
  • Prepare and organize materials for meetings, presentations, and reports.
  • Schedule all meetings and briefings involving the C-suite with their respective teams or external partners.
  • Provide scheduling, note-taking, and technical support for internal committees led by C-suite executives.
  • Support the C-suite on complex matters including travel arrangements, drafting agendas, coordinating routine reports, and completing expense reports.
  • Provide technical support to C-suite executives.
  • Offer ad hoc administrative support to the operations team.
  • Maintain contact lists and various databases.
  • Organize and maintain office files, both physical and digital.
  • Handle confidential information with the highest level of discretion. Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

EXPERIENCE AND EDUCATION

  • High school diploma required.
  • Five (5) years of experience providing administrative support to top executives or C-suite executives, with extensive scheduling experience.

QUALIFICATIONS

  • Ability to work effectively as part of a team and independently with minimal supervision.
  • Proficient in preparing and maintaining records, files, and reports, with attention to detail.
  • Strong communication skills, both verbal and written, to convey information clearly.
  • Ability to manage challenging and stressful situations professionally.
  • Skill in identifying problems and evaluating options to implement solutions.
  • Strong organizational skills to prioritize work and meet multiple deadlines.
  • Proficient in Microsoft Office suite and Salesforce.
  • Interest in advocacy, government relations, and nonprofit policy issues.
  • Awareness of diversity, inclusion, and equity's impact on social change, with a willingness to engage in related professional development.
  • Maintain a high level of professionalism at all times.

WORK ENVIRONMENT
The work environment is a typical office setting with a generally quiet noise level. Up to 5% travel may be required. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

PHYSICAL DEMANDS

  • Remaining in a stationary position, often sitting for extended periods.
  • Communicating with others to exchange information.
  • Repetitive motions, such as typing or answering a phone, involving wrists, hands, and/or fingers.
  • Assessing the accuracy, neatness, and thoroughness of assigned work.
Reasonable accommodations may be made for individuals with disabilities to perform essential functions.