Senior Administrative Assistant

1 month ago

Washington, Washington, D.C., United States United Negro College Fund Full time
Job Title: Senior Administrative Assistant

The Senior Administrative Assistant plays a vital role in supporting Executive Level Leadership, providing administrative assistance to ensure the smooth operation of the division/department. This position requires a high level of professionalism, confidentiality, and organizational skills to prioritize and manage multiple tasks and projects.

About UNCF

UNCF is the nation's largest and most effective minority education organization, dedicated to building a robust pipeline of black students who become highly qualified college graduates. Our mission is to ensure that our member institutions remain respected models of best practices in moving students to and through college.

Primary Responsibilities and Duties
  • Provide administrative support to the VP, Human Resources and EVP, People and Culture, including organization, scheduling, correspondence, and meetings.
  • Manage schedules and communications of key company executives.
  • Take ownership of office organization, project management, deadline compliance, and important documents and files.
  • Prioritize emails and phone calls, gathering documents for meetings, and coordinating travel arrangements.
  • Handle confidential information with discretion and professionalism.
  • Assist in planning and executing initiatives and special projects as directed by the VP and/or EVP, People and Culture.
  • Establish and maintain effective cooperative professional business relationships with all levels of management, employees, and outside clients.
Administrative Support Duties
  • Invoice, billing reconciliation, and expense reports for the HR Leadership team.
  • Maintain time off calendar for the HR team to include sick, vacation, and summer days.
  • Draft correspondence and memoranda, edit meeting minutes, create PowerPoint slides, answer and screen the senior executive's phone calls and direct inquiries to the proper party within the team.
  • Provide appropriate materials to prepare the senior executive in advance of upcoming meetings.
  • Coordinate meeting arrangements, including scheduling conference rooms, setting up refreshments; ordering catering, making logistical arrangements, and assembling necessary background material for scheduled meetings.
  • Coordinate onboarding plans, including technology, materials, and meetings for any new direct reports on the HR team.
  • Create PowerPoint presentations and assist with developing and updating Excel spreadsheets and other documents.
  • Prepare event and meeting materials, including assisting with the creation of presentations, handouts, and other related materials, as well as printing and collating materials for the Human Resources team, the Senior Leadership team, and the Board of Directors.
Qualifications

High school diploma required; bachelor's degree preferred with a minimum of 7 years administrative assistance/secretary experience required. Knowledge of O365 with intermediate to advanced knowledge in Word and Excel. Must be proficient in mail merges and correcting source or cell errors. Must be proficient in the manipulation of Excel formulas.

Benefits

Medical, Dental & Vision, Vacation, Sick & Personal Leave, Life Insurance (Basic & Optional), Flex Spending Accounts, 403(b) Retirement Account, Holiday Savings Plan.

Salary Range: $68,500.00 - $76,500.00. This position requires at least 4 days in the office at UNCF's Washington DC Headquarters building. UNCF is an Equal Opportunity Employer (EOE) M/F/D/V.

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