Executive Administrator

14 hours ago

Washington, Washington, D.C., United States Prequel Solutions Full time
Job Overview

We are seeking a highly skilled and experienced Executive Administrator to join our team at Prequel Solutions. This role will provide administrative support to our executive board of directors and be responsible for managing schedules, coordinating meetings, and supervising administrative assistants.

The ideal candidate will have a proven track record of providing exceptional administrative support in a nonprofit or human services environment. They will possess strong organizational and time management skills, with the ability to handle multiple priorities and maintain confidentiality.

The Executive Administrator will be responsible for:

Calendar and Schedule Management
  • Managing the CEO's complex calendar, including scheduling meetings and arranging travel.
  • Coordinating schedules for the executive team and board meetings.
Board and Meeting Coordination
  • Organizing and coordinating all executive and board meetings, including agenda preparation and logistics.
  • Preparing board presentations, taking notes during meetings, and preparing minutes for distribution.
Confidentiality and Communication
  • Handling sensitive and confidential information with discretion.
  • Preparing and editing high-level correspondence, presentations, and reports for the executive team.
Liaison and Stakeholder Management
  • Acting as a liaison between the CEO, executive team, board members, and key internal and external stakeholders.
  • Facilitating communication between departments, ensuring seamless collaboration.
Governance and Compliance
  • Assisting with board governance matters and ensuring compliance with corporate policies.
  • Maintaining organized executive files and records, ensuring accuracy and security.
Office Management
  • Acting as office manager, overseeing office-related duties such as supply management and facility coordination.
  • Ensuring smooth day-to-day office operations and addressing any office-related needs or issues.
Administrative Supervision
  • Supervising and guiding administrative assistants, ensuring consistent support across departments.
  • Developing and implementing administrative procedures to improve efficiency and productivity.
Project and Initiative Management
  • Managing special projects and initiatives assigned by the CEO and executive team.

Qualifications:

  • Proven experience as an executive assistant or executive administrator, preferably in a nonprofit or human services environment.
  • Strong proficiency in Microsoft PowerPoint and Excel.
  • Excellent organizational and time management skills, with the ability to handle multiple priorities.
  • High level of discretion and ability to manage sensitive information.
  • Strong written and verbal communication skills.
  • Experience in office management and supervision of administrative staff.
  • Ability to work independently and collaboratively within a team.

  • Executive Administrator

    4 hours ago

    Washington, Washington, D.C., United States Dynamics ATS Organic Full time

    Job Title: Senior Executive AdministratorWe are seeking a highly skilled and experienced Senior Executive Administrator to join our team at Dynamics ATS Organic. This is a unique opportunity to work with a fast-growing solutions provider that specializes in delivering professional business and information management services.Job SummaryThe successful...

  • Executive Administrative Assistant

    4 weeks ago

    Washington, Washington, D.C., United States Corner Alliance Full time

    Job SummaryWe are seeking an experienced Executive Administrative Assistant to support our Federal government client. The ideal candidate will have 3-7 years of experience in executive-level administration, with a strong focus on meeting coordination, task tracking, calendar reconciliation, and travel preparation.Key ResponsibilitiesPerform senior-level...

  • Executive Administrative Assistant

    3 weeks ago

    Washington, Washington, D.C., United States Leidos Full time

    Job SummaryWe are seeking an experienced Executive Administrative Assistant to support the National Nuclear Security Administration (NNSA) Office of Production Modernization Materials Management Programs (NA-19) in Washington, DC.Key ResponsibilitiesManage a wide range of management program assistant duties in support of the Principal Assistant Deputy...

  • Executive Assistant to the Administrator

    1 month ago

    Washington, Washington, D.C., United States Highlight Full time

    About the RoleThe Executive Assistant to the Administrator provides high-level administrative support to a designated Front Office principal. This role requires a motivated and proactive individual with strong multitasking skills to perform a range of tasks, from basic office duties to complex projects.Key ResponsibilitiesProvides direct administrative...

  • Executive Administrative Assistant

    3 weeks ago

    Washington, Washington, D.C., United States Leidos Full time

    Job SummaryWe are seeking an experienced Executive Administrative Assistant to support the National Nuclear Security Administration (NNSA) Office of Production Modernization Materials Management Programs (NA-19) at the Department of Energy (DOE) federal office building in Washington, DC.Key ResponsibilitiesManage a wide range of management program assistant...

  • Administrative Support Specialist

    4 weeks ago

    Washington, Washington, D.C., United States International Executive Service Corps Full time

    Job Title: Administrative Specialist IIJob Summary:The Administrative Specialist II provides high-level administrative support to the day-to-day operations of the division, ensuring the smooth execution of tasks and projects. This role requires exceptional organizational skills, attention to detail, and effective communication abilities.Key...

  • Executive Administrative Coordinator

    2 months ago

    Washington, Washington, D.C., United States Ladgov Corporation Full time

    Position OverviewJob Title: Administrative AssistantLocation: Washington Navy Yard, DCKey Responsibilities:Digitizing and structuring various documents for efficient access.Entering data and/or metadata into databases and associated documents.Compiling, transcribing, and reviewing pertinent documents.Creating and designing document templates to enhance...

  • Executive Assistant

    17 hours ago

    Washington, Washington, D.C., United States Children's National Hospital Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Senior Vice President. The ideal candidate will have a strong background in administrative operations, excellent communication skills, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide...

  • Executive Administrative Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States AE Strategies Full time

    About UsAE Strategies is a consulting firm based in Mclean, VA, founded in 2003. We provide management consulting services to federal clients, with a proven track record of supporting critical initiatives. Our employees work on impactful projects in a collaborative environment with competitive compensation and benefits.Job OverviewThe Executive...

  • Executive Administrative Assistant

    4 weeks ago

    Washington, Washington, D.C., United States Excelsior Staffing Full time

    Administrative Assistant (Contract Role)(Hybrid, Onsite 2-4 days per week)Excelsior Staffing is seeking a skilled administrative professional to support dynamic teams and contribute to impactful projects across various departments at a leading Big Tech company in Redmond, WA.Key Responsibilities:Calendar Management: Manage complex calendars for senior...

  • Executive Assistant

    20 hours ago

    Washington, Washington, D.C., United States Children's National Hospital Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Vice President/Senior Vice President in our Neuroscience COE. The successful candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team.Key ResponsibilitiesProvide...

  • Executive Assistant

    19 hours ago

    Washington, Washington, D.C., United States Randstad Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have a strong background in executive administration, excellent communication skills, and the ability to work in a fast-paced environment.Key Responsibilities:Provide...

  • Executive Assistant

    2 days ago

    Washington, Washington, D.C., United States Pharmaceutical Care Management Association (PCMA) Careers Full time

    Executive Assistant OpportunityPharmaceutical Care Management Association (PCMA) is seeking a highly skilled Executive Assistant to provide exceptional organizational and administrative support to our General Office, Executive, and External Affairs teams.Key Responsibilities:Office Administration: Serve as the first point of contact, welcoming visitors,...

  • Executive Assistant

    4 weeks ago

    Washington, Washington, D.C., United States Nemean Solutions Full time

    Job SummaryNemean Solutions is seeking an experienced Executive Assistant to provide administrative support to the Navy Director, Acquisition Talent Management (DATM). The ideal candidate will have a minimum of 3 years of experience in executive-level administrative duties and a Bachelor's degree in Business Administration or a related field.Key...

  • Administrative Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Syracuse University Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Specialist to join our team at Syracuse University. As a key member of our staff, you will provide administrative support to the Director of the Institute for Democracy, Journalism & Citizenship.Key ResponsibilitiesProvide high-level administrative assistance to the Director,...

  • Executive Assistant

    1 week ago

    Washington, Washington, D.C., United States Whitman Associates, Inc. Full time

    Executive Assistant Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch administrative support to our senior executives. As an Executive Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing presentations and correspondence.Key...

  • Executive Assistant

    56 minutes ago

    Washington, Washington, D.C., United States Nemean Solutions, LLC Full time

    Job Title: Executive AssistantNemean Solutions, LLC is seeking an experienced Executive Assistant to support the Navy Director, Acquisition Talent Management (DATM).Job Summary:The Executive Assistant will provide administrative support to the DATM and staff, including scheduling appointments, managing calendars, and coordinating travel...

  • Executive Assistant

    1 day ago

    Washington, Washington, D.C., United States Nemean Solutions, LLC Full time

    Job Title: Executive AssistantNemean Solutions, LLC is seeking an experienced Executive Assistant to support the Navy Director, Acquisition Talent Management (DATM). The successful candidate will provide administrative support to the DATM mission and staff, demonstrating a minimum of 3 years of experience in executive-level administrative duties.Key...

  • Executive Assistant

    1 week ago

    Washington, Washington, D.C., United States Hit Strategies Full time

    Job DescriptionAbout HIT StrategiesHIT Strategies is a dynamic and innovative research firm that specializes in polling, messaging, and strategic research. Our team is dedicated to understanding and empowering diverse communities, and we're looking for a highly skilled and motivated Executive Assistant to join our team.Job SummaryWe're seeking an experienced...

  • Executive Assistant

    23 hours ago

    Washington, Washington, D.C., United States MedStar Health Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our leadership team. The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.Key ResponsibilitiesProvide administrative support to the...