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Office Coordinator

2 months ago

Austin, Texas, United States AT&T Hotel & Conference Center Full time

JOIN OUR BANQUETS TEAM AS THEIR OFFICE COORDINATOR

Key Responsibilities & Role Overview:

This position is an integral part of the BANQUETS team at the hotel, operating under the guidance of the Banquet Managers and the Director of Banquets.

The Office Coordinator will handle administrative and general office tasks to assist management by alleviating administrative burdens. This role is essential in supporting the department head's responsibilities as needed.

PRIMARY FUNCTIONS

  • Effectively communicate in both written and verbal formats.
  • Manage multiple tasks and prioritize effectively.
  • Maintain organization in a dynamic work environment.
  • Demonstrate initiative, accountability, adaptability, and leadership qualities.
  • Possess comprehensive knowledge of contract management and office protocols.
  • Utilize understanding of the work environment to achieve set goals and objectives.
  • Schedule appointments, screen visitors and calls, manage incoming correspondence, and prepare routine communications.
  • Compile confidential reports, attend meetings, and document minutes.
  • Welcome and guide visitors, providing standard information in line with facility policies.
  • Operate various office equipment proficiently.
  • Exercise judgment in resolving complex clerical issues and perform diverse clerical tasks, including preparing and organizing reports and records.
  • May oversee attendance records.
  • May serve as the receptionist for the department's workspace.
  • Collect and verify data related to various operational aspects, ensuring accuracy and completeness.
  • Classify and summarize data according to established categories.
  • May draft summaries in written or typed formats.
  • Perform additional clerical duties as required for departmental operations.
  • Utilize computer skills to complete various forms and documents necessary for departmental functions.

SUPPORTIVE FUNCTIONS

In addition to the essential functions, this role may involve a combination of the following supportive tasks, with the specific allocation of time determined by management based on company needs:

  • Maintain open communication channels among guests, employees, and management.
  • Assist the office with any additional administrative tasks as required.
  • Other responsibilities as assigned.

ADDITIONAL DUTIES

Embrace the FLIK Platinum Service culture by understanding, supporting, and engaging in all aspects of FLIK Platinum Service. Exhibit a thorough understanding of service standards.

Regular attendance in accordance with established standards is crucial for successful performance in this role.

SAFETY REQUIREMENTS

There are no specific Personal Protective Equipment (PPE) requirements for this position. Team members will receive training on the proper use and maintenance of any assigned PPE, which will be provided by the hotel. It is the employee's responsibility to report any defective or improperly fitting PPE or equipment to their Manager.

ORGANIZATIONAL RELATIONSHIPS

No positions report directly to this role.

SPECIFIC JOB KNOWLEDGE, SKILLS, AND ABILITIES

The candidate must possess the following knowledge, skills, and abilities and be able to demonstrate their capability to perform the essential functions of the job, with or without reasonable accommodation:

  • Proficiency in Windows-based office software, including but not limited to Microsoft Office (Excel, Outlook).
  • Ability to read, write, and speak English sufficiently to communicate effectively with employees and guests.
  • Knowledge of computer operations and typing skills.
  • Basic understanding of payroll processing is highly preferred.

EDUCATION

A high school diploma or GED equivalency is preferred.

EXPERIENCE

A minimum of two years of experience as an Office Coordinator or Administrative Assistant is required. Previous experience in a hotel setting is a plus.

OTHER

Attention to detail and teamwork are essential. Bilingual candidates (English/Spanish) are highly preferred.

TO BE CONSIDERED, APPLY DIRECTLY ON OUR COMPASS CAREERS PAGE.

Benefits of working at AT&T Hotel and Conference Center for FLIK/Compass:

  • Paid Vacation Days (after 90 days of employment).
  • Annual Merit Increases.
  • 11 Paid Holidays (after 90 days of employment).
  • Free Public Transportation.
  • Complimentary Daily Shift Meals.
  • Access to Lockers & Locker Rooms with Showers.
  • Discounted Monthly Parking.
  • Discounts at the Gift Shop.
  • Referral Bonuses.

We are a diversity-focused organization, committed to enhancing the quality of work life through fair treatment and equal growth opportunities for all associates. EOE & AA Employer M/F/D/V.

AT&T Hotel and Conference Center participates in E-Verify. Applicants must have valid work authorization in the United States.