Office Coordinator

2 weeks ago


Austin, Texas, United States BuildASign Full time
Job Summary

We are seeking a highly organized and proactive Office & Facility Coordinator to join our team at BuildASign. The ideal candidate will play a crucial role in ensuring the smooth operation of our office and supporting various administrative functions.

Key Responsibilities
  • Provide exceptional customer service and reception duties, including greeting and checking in visitors and assisting customers with pick up orders.
  • Maintain a tidy, functional office environment, including clean and well-stocked break rooms and conference rooms.
  • Assist with hands-on administrative tasks, including ordering supplies, setting up new hire desks, furniture assembly, and small fixes around the office.
  • Work with the department Director to manage and stay within budget for breakroom supplies and snacks, catered lunches, facilities, and other spends.
  • Build strong relationships with the Production team, property management, and vendors to maintain a pleasant and productive environment.
  • Assist with organizing and logistics of weekly catered lunches, company events, and team-building activities.
  • Create new hire badges and replacement badges, and maintain the door and alarm system.
  • Perform miscellaneous office and facilities tasks as needed.
Requirements
  • 1+ years of administrative experience.
  • Fluently bilingual in English and Spanish.
  • Proficient in Microsoft Office Suite (Word, Excel) and Google Workspace (docs, sheets, forms).
  • Demonstrated ability to lift, carry, push/pull, and/or move up to 25-50 lbs.
  • Comfortable working in a Manufacturing environment.
  • This position is 100% onsite.
Benefits and Perks
  • Comprehensive health insurance plans.
  • 401(k) retirement savings plan with company match.
  • Paid Time Off, Holidays, and Volunteer Time Off.
  • Hybrid format, allowing you to work from home or in an office space.
  • Professional development and team-building opportunities.
  • Discounts on products produced by BuildASign.

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