Office Coordinator

5 days ago


Austin, Texas, United States PeopleFund Full time
About the Role:

The Office Administrator is a vital team member who ensures the smooth operation of our office. This role requires excellent interpersonal skills to provide exceptional support to our team and visitors. As a key position at PeopleFund, this role is 100% in-office at our Downtown Austin Headquarters.

About Us:

PeopleFund's Mission is to create economic opportunities and financial stability for underserved people by providing access to capital, education, and resources to build healthy small businesses. We are committed to recruiting and retaining a diverse staff and creating a respectful workplace anchored in a deep, shared commitment to diversity, equity, and inclusion.

Job Duties and Responsibilities:
  • Provide administrative support to our team, including front desk and facility management.
  • Ensure the front desk area is neat, presentable, and equipped.
  • Answer incoming phone calls, route them to the appropriate person or department, and take detailed messages as needed.
  • Greet visitors, route them to the appropriate people, or provide detailed information.
  • Check mail daily, sort and distribute mail and packages, and send outgoing mail.
  • Monitor inventory, order supplies, and stock common areas and breakrooms.
  • Maintain office equipment and supplies.
  • Decorate the lobby and breakroom for holidays and events.
  • Set up, flip, and clean conference rooms for meetings.
  • Manage conference room calendar and resolve conflicts as needed.
  • Coordinate with janitorial, vending, and tenant companies for repairs and maintenance.
  • Manage vehicles, including maintenance, insurance, and usage.
  • Work with HR on new employee setup, including furniture ordering and maintenance.
  • Order business cards for new and existing employees.
  • Responsible for employee badging and access.
  • Assist in planning and executing company events and initiatives.
  • Assist with other special projects as needed.
The Perks:
  • PeopleFund provides medical, dental, vision, and life insurance coverage.
  • Paid Time Off starting at 3 weeks per year and 12 paid holidays.
  • 401(k) retirement plan with match and immediate vesting.
  • Flexible Spending Account (FSA) and Health Savings Account (HSA) available for qualifying medical plans and expenses.
  • Dependent Child Care Spending Account available to employees who qualify.
Requirements:
  • Outgoing and bubbly personality.
  • High level of emotional intelligence.
  • Thorough understanding of keeping specific information confidential.
  • Bilingual in English and Spanish preferred.
  • Professional communication skills, both written and verbal.
  • Computer knowledge with working experience using MS Office.
  • Ability to multi-task and handle multiple ongoing projects at once.
  • Acute attention to detail and ability to think on your feet.
  • Knack for building relationships and engaging people.

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