Office Coordinator

5 days ago


Austin, Texas, United States Murray Resources Full time
{"title": "Office Coordinator", "description": "Job Summary

Murray Resources is seeking an experienced Office Coordinator to join our team. As an Office Coordinator, you will be responsible for managing daily office operations, supporting key administrative tasks, and ensuring the smooth coordination of meetings, office maintenance, and other administrative functions.

Key Responsibilities
  • Set up conference rooms for meetings, coordinate office events, and luncheons
  • Primary contact for validating parking for guests
  • Keep the kitchen organized and clean, including loading and unloading the dishwasher, stocking coffee, etc.
  • Order groceries and stock food
  • Daily mail distribution and ensure all mail and packages are taken to the mail room timely
  • Maintenance of Pitney Bowes mail metering service (servicing and invoicing)
  • Keep community copiers stocked with paper and toner
  • Copier/Printer maintenance and servicing coordinator
  • Transcript filing and refiling for the office
  • Handle transcript and box deliveries/returns from off-site storage
  • Maintain statutes and other subscriptions, including updating pocket parts, as needed
  • Inventory and ordering of office supplies, including keeping work islands stocked at all times
  • Coordinate office maintenance service requests (HVAC, lighting, plumbing, etc.)
  • Schedule overtime HVAC for attorneys
  • Coordinate keys, fobs, and parking cards with the building
  • Coordinate with Parking Management for all parking matters
  • Coordinate and maintain Certificates of Insurance (COL) for all vendors
  • Update, maintain, and distribute office contact information, phone lists, and client lists
  • Assist with keeping Firm Contacts updated and with event contact lists, as requested
  • Able to bind and copy transcripts and other documents, as needed
  • Maintain Petty Cash for Austin Office and make bank runs, when needed
  • Answer and direct incoming calls, as needed
  • Greet and direct visitors, as needed
Requirements
  • Must be a customer service-oriented individual and enjoy assisting people
  • Must have a "can-do" attitude and be willing to do the small tasks that make a big difference
  • Must be a self-starter and have a proactive mindset
  • 5+ years of administrative, clerical, or office support experience in a professional environment
  • Professional presentation
  • Strong communication skills via phone and in-person and present with high energy and enthusiasm
  • Bachelor's degree preferred but not required, High School Diploma or GED required
  • Word processing skills are a huge plus

Murray Resources is an equal opportunity employer and welcomes applications from diverse candidates. If you are a motivated and organized individual who is passionate about providing exceptional support, we encourage you to apply for this exciting opportunity.

"}
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