Legal Support Specialist

1 week ago


Washington, United States West 4th Strategy Full time

We are seeking a Legal Support Specialist to join our organization. In this role, you will be integral to the Department of Health and Human Services, focusing on the Departmental Appeals Board. Your primary responsibilities will include efficiently reviewing Medicare appeals, assembling records for federal court proceedings, and managing various legal documents.

Key Responsibilities:

  • Perform initial evaluations of Medicare appeals promptly upon assignment
  • Compile administrative records for U.S. District Court
  • Assess claim files for accuracy and jurisdictional requirements
  • Enter new appeals into the electronic filing system
  • Convert legal documents into PDF format using Adobe Pro
  • Request missing hearing files and decisions within specified timeframes
  • Upload received items to the filing system on the same day
  • Draft interim letters to address case processing errors swiftly
  • Ensure correct filing of interim letters in the electronic system
  • Manage correspondence regarding Council decisions during telework
  • Maintain records of Council decisions on shared drives
  • Coordinate the shipping of documents for digitization
  • Digitize paper files to facilitate remote case processing
  • Handle incoming appeal requests and related correspondence
  • Log all incoming mail within two business days
  • Refer complex inquiries to the Contracting Officer Representative (COR)
  • Complete docketing for review requests and claim file retrieval
  • Issue Acknowledgment Letters within two business days
  • Update tracking systems to reflect the receipt of claim files
  • Maintain accurate case information and location in tracking systems
  • Prepare and dispatch final decisions and orders within deadlines

Required Skills and Experience:

  • One year of experience in legal research in lieu of formal education
  • Proficient in preparing and reviewing legal documents and memoranda
  • Strong analytical skills for legal document evaluation
  • Experience in utilizing various resources for legal research

Required Education and Certifications:

  • Master's degree or equivalent graduate qualification
  • Two years of higher-level graduate education leading to a J.D. or LL.B may substitute for a Master's degree

Work Environment:

  • Office-based position with a low to moderate noise level
  • Regularly required to sit for extended periods; occasional movement to access files and equipment
  • Specific vision abilities required for extensive computer use

Employment Classification:

  • Eligible for W2 employment classification

Equal Opportunity Employer: West 4th Strategy is committed to providing equal employment opportunities to all qualified applicants without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental or physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by law.



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