Legal Support Specialist
1 week ago
Position Overview
We are seeking a Paralegal Specialist to join our team at West 4th Strategy. This role is pivotal in supporting the Department of Health and Human Services, specifically within the Office of the Secretary and the Departmental Appeals Board. As a Paralegal Specialist, you will play a crucial role in managing Medicare appeals, preparing documentation for U.S. Federal Court, and ensuring the integrity of claim files.
Key Responsibilities
- Perform initial evaluations of Medicare appeals promptly upon assignment.
- Compile administrative records for submission to U.S. District Court.
- Review claim files for accuracy and completeness, ensuring adherence to jurisdictional requirements.
- Enter new appeals into the electronic case filing system.
- Utilize Adobe Pro to convert final action documents into PDF format.
- Request and obtain missing Administrative Law Judge (ALJ) hearing files within a designated timeframe.
- Ensure timely uploading of received items to the file cabinet.
- Draft interim letters to address case processing errors efficiently.
- Upload interim letters into the e-filing system with appropriate event records.
- Facilitate consent requests for email communications regarding Council decisions during telework status.
- Maintain organized records of Council decisions from the previous week.
- Coordinate the preparation and shipment of files for digitization.
- Scan and upload paper documents to the File Cabinet to support case processing.
- Manage incoming appeal requests and related correspondence effectively.
- Log all incoming mail in a timely manner.
- Refer complex correspondence and inquiries to the Contracting Officer Representative (COR).
- Complete docketing of review requests and claim file requests.
- Prepare Acknowledgment Letters within the stipulated timeframe.
- Update the DABACTS system to reflect the receipt of claim files promptly.
- Ensure accurate updates of case information upon receipt of case files.
- Prepare and dispatch final decisions, orders, and letters within the required timeframes.
Required Skills and Experience
- Minimum of one year of experience in legal research.
- Proficient in preparing and reviewing legal documents and memoranda.
- Strong analytical skills for evaluating legal documents.
- Experience utilizing various resources for legal research.
Educational Requirements
- Master's degree or equivalent graduate education.
- Two years of progressively higher-level graduate education leading to a J.D. or LL.B may be considered.
Additional Information
- Position located in Washington, DC.
- May require compliance with HSPD-12 credentialing standards.
- U.S. Citizenship is necessary, along with the ability to pass a background investigation.
- Travel may be necessary for this role.
- Full-time position requiring 40 hours per week.
- Employment classification is W2.
- Relocation benefits may be available.
Equal Opportunity Employer
West 4th Strategy is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental or physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
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