Legal Support Specialist
2 weeks ago
SourcePro Search is seeking a qualified Client Service Specialist to enhance our client's Litigation Department. The successful candidate will be responsible for delivering comprehensive administrative support to both internal and external stakeholders.
Key Responsibilities:
- Ensure a consistent presence to foster an interactive and collaborative atmosphere, optimizing assignments, cross-training, and peer support for seamless operations.
- Oversee legal practice tasks and projects efficiently.
- Facilitate administrative functions, including finance and billing tasks, time and expense entry, and the initiation of new matters.
- Collaborate with and delegate tasks to various firm resources, including practice support and international offices.
- Draft and prepare intricate legal documents and correspondence.
- File documents with the appropriate courts or agencies, applying expertise in legal practices.
- Assist the Finance Department by reviewing client bills and promoting best practices in time entry.
- Support the client billing process, ensuring accuracy in task codes, expense reporting, and adherence to billing protocols.
- Manage the legal and administrative responsibilities of attorneys, ensuring service levels align with client expectations.
- Be prepared to work overtime as necessary.
Qualifications:
- Bachelor's degree is preferred.
- A minimum of 5 years of experience in legal secretarial roles or relevant legal experience is required.
- Experience in litigation is essential.
- Exceptional organizational, prioritization, coordination, and teamwork skills.
- Advanced proficiency in English grammar, spelling, and punctuation; bilingual skills may be advantageous.
- Expertise in MS Word and document editing tools.
- Proficient in MS Outlook and web-based conferencing applications.
- Strong skills in MS Excel and database management.
- Advanced knowledge of MS PowerPoint for presentations.
- Familiarity with timekeeping, expense processing, and legal billing practices.
- Comprehensive understanding of jurisdictional processes and procedures.
- Proficient in document management systems.
- Demonstrated ability to coordinate with various departments, ensuring effective communication and conflict resolution.
- Excellent written and verbal communication skills, with a strong ability to meet deadlines while adhering to firm policies.
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