Legal Support Specialist

2 weeks ago


Washington, United States SourcePro Search Full time

SourcePro Search is seeking a qualified Client Service Specialist to enhance our client's Litigation Department. The successful candidate will be responsible for delivering comprehensive administrative support to both internal and external stakeholders.

Key Responsibilities:

  • Ensure a consistent presence to foster an interactive and collaborative atmosphere, optimizing assignments, cross-training, and peer support for seamless operations.
  • Oversee legal practice tasks and projects efficiently.
  • Facilitate administrative functions, including finance and billing tasks, time and expense entry, and the initiation of new matters.
  • Collaborate with and delegate tasks to various firm resources, including practice support and international offices.
  • Draft and prepare intricate legal documents and correspondence.
  • File documents with the appropriate courts or agencies, applying expertise in legal practices.
  • Assist the Finance Department by reviewing client bills and promoting best practices in time entry.
  • Support the client billing process, ensuring accuracy in task codes, expense reporting, and adherence to billing protocols.
  • Manage the legal and administrative responsibilities of attorneys, ensuring service levels align with client expectations.
  • Be prepared to work overtime as necessary.

Qualifications:

  • Bachelor's degree is preferred.
  • A minimum of 5 years of experience in legal secretarial roles or relevant legal experience is required.
  • Experience in litigation is essential.
  • Exceptional organizational, prioritization, coordination, and teamwork skills.
  • Advanced proficiency in English grammar, spelling, and punctuation; bilingual skills may be advantageous.
  • Expertise in MS Word and document editing tools.
  • Proficient in MS Outlook and web-based conferencing applications.
  • Strong skills in MS Excel and database management.
  • Advanced knowledge of MS PowerPoint for presentations.
  • Familiarity with timekeeping, expense processing, and legal billing practices.
  • Comprehensive understanding of jurisdictional processes and procedures.
  • Proficient in document management systems.
  • Demonstrated ability to coordinate with various departments, ensuring effective communication and conflict resolution.
  • Excellent written and verbal communication skills, with a strong ability to meet deadlines while adhering to firm policies.


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