Administrative Operations Coordinator

1 week ago

Salem, Oregon, United States Doty Pruett Wilson, PC Full time
Position Overview

Salary: $19-$23 per Hour

As an Administrative Operations Coordinator at Doty Pruett Wilson, PC, you will be integral to the seamless operation of our office. Your role will involve a variety of tasks focused on document oversight, project management, and administrative support. You will assist our accounting team by overseeing documentation, facilitating client interactions, and ensuring a well-organized office space. The ideal candidate will be meticulous, capable of handling multiple tasks, and thrive in a collaborative environment.

Key Responsibilities:

  • Document Oversight:
    • Retrieve tax documents utilizing our software systems.
    • Transmit tax documents securely through designated portals.
    • Compile and dispatch tax returns to clients.
    • Digitally scan and integrate tax documents into tax returns.
  • Project Management:
    • Collaborate closely with accounting personnel to oversee project workflows.
    • Ensure timely completion of all projects and communicate any potential challenges to the team.
  • Administrative Assistance:
    • Conduct general administrative tasks such as answering calls, managing correspondence via mail and email, filing, and scheduling appointments.
    • Uphold a tidy and organized office atmosphere, including maintaining cleanliness in communal areas.

Qualifications:

  • Exceptional organizational abilities and attention to detail.
  • Capacity to manage multiple tasks and prioritize effectively.
  • Strong communication and interpersonal skills.
  • Proficient in document management software and secure communication tools.
  • Ability to work collaboratively within a team and adapt to varying daily responsibilities.
  • Committed to meeting deadlines with a strong sense of accountability.

Software Proficiency:

  • Advanced skills in Microsoft Office Suite are required.
  • Familiarity with CCH Axcess is preferred.

Experience Requirements:

  • Minimum of two (2) years of administrative experience in a professional services environment OR
  • One (1) year of administrative experience in a professional services setting with an associate degree.

Equal Employment Opportunity Statement

Doty Pruett Wilson, PC is an equal opportunity employer. We are committed to promoting a diverse and inclusive workplace. All qualified candidates will be considered for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, veteran or disability status, or any other characteristic protected by law.

We strive to create a work environment where all employees can succeed and contribute to our collective achievements. We welcome applications from individuals of all backgrounds.

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