Program Coordinator for Charlotte Operations

2 weeks ago


Salem, Oregon, United States Wake Forest University Full time
Position Overview:
The Wake Forest University School of Business is on the lookout for a qualified individual to fill the role of Program Coordinator at the Charlotte Center. This position is pivotal in delivering administrative assistance to the MBA Team, Directors, and Faculty members.

Key Responsibilities:
  • Act as the Charlotte Site Coordinator, overseeing daily operations and managing vendor relationships for the Charlotte Center facility.
  • Serve as the primary liaison with vendors and the university community to address maintenance, event planning, and access requirements.
  • Provide programmatic support for Integrative Student Services, Market Readiness and Engagement, and Enrollment Management related to the Charlotte MBA programs.
  • Coordinate catering services for all events, including class meals.
  • Manage cleaning service requests and maintain the Charlotte Main calendar.
  • Facilitate operational, logistical, and administrative tasks associated with the MBA program experience.
  • Support student programming events and ensure effective communication across the program.
  • Act as the first point of contact for visitors to the Charlotte facility.
  • Collaborate with the local team to ensure on-site support for students.
  • Oversee the ordering, receipt, and distribution of textbooks in a timely manner.
  • Manage invoices and track all expenses related to the Charlotte MBA programs.
  • Maintain supplies for offices, classrooms, pantries, and refrigerators.
  • Perform additional duties as assigned.

Qualifications:
  • High School diploma or equivalent, with a minimum of three years of relevant experience.
  • General understanding of operations within a multipurpose facility.
  • Strong organizational skills with the ability to manage multiple activities simultaneously.
  • Proficiency in computer applications relevant to the position.
  • Capability to research and resolve maintenance issues effectively.
  • Excellent verbal and written communication skills.
  • Aptitude for building collaborative relationships.
  • Meticulous attention to detail.

Preferred Qualifications:
  • Associate degree.

Physical Requirements:
Role primarily involves sitting and standing, communicating with others, and assessing work accuracy. Occasionally requires lifting or moving objects up to 25 pounds.

Accountability:
Responsible for personal work and may oversee vendor activities.

About Wake Forest University:
Wake Forest University is a private institution committed to academic excellence and diversity in its workforce.

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