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Office Operations Coordinator

2 months ago

Salem, Oregon, United States State of Oregon Full time
Job Overview:

Join the Oregon State Police as we seek dedicated individuals for multiple Full-Time, Limited Duration Administrative Specialist 1 roles.

The Oregon State Police is looking for qualified candidates to support the Criminal Justice Information Services (CJIS) Division. This role involves collaborating with various agencies to enhance the accuracy and accessibility of Oregon's criminal records.

Key Responsibilities:

  • Assist in updating and interpreting criminal records by liaising with circuit, district, municipal courts, and law enforcement agencies.
  • Facilitate training for Juvenile Departments, District Attorneys, and other judicial entities on the use of the EJSM program within ForseCom or WebLEDS software.
  • Create and maintain training materials for effective instruction on the ForseCom and WebLEDS systems.
  • Perform technical and clerical tasks related to the collection and dissemination of Computerized Criminal History records.
  • Ensure the accuracy of criminal history records through careful entry, modification, and deletion of data.

What We Offer:

  • Work-life balance with paid vacation, sick leave, and holidays.
  • Retirement programs and optional deferred compensation plans.
  • Opportunities for professional growth and advancement within the agency.
  • Engaging work environment focused on public service and community impact.

Our Commitment:

The Oregon State Police is an Equal Opportunity Employer, dedicated to creating a diverse workforce. We value the unique perspectives and experiences of all candidates and encourage individuals from underrepresented backgrounds to apply.

Minimum Qualifications:

  • Two years of experience in administrative support, including records processing and data management.
  • An associate degree in office occupations with one year of relevant experience.
  • An equivalent combination of education and experience may also be considered.

Preferred Skills:

  • Strong organizational and time management abilities.
  • Effective communication skills, both written and verbal.
  • Experience in research and problem-solving.
  • Familiarity with municipal and circuit court operations.

Special Qualifications:

  • Ability to provide credible testimony in legal proceedings.
  • LEDS certification or the ability to obtain it upon hire.